Executive Assistant
1 week ago
On-Target Earnings: $80,000 - $90,000 CAD
Location: Kelowna, BC
About Us
Martell Ventures is not your typical venture studio. We're an AI-native incubator backed by world-class operators, built to launch scalable companies that solve real problems for small and mid-sized businesses (SMBs) around the world.
Why you shouldn't work here – Radical Transparency from our CEO
What Applying Looks Like
We keep it transparent and efficient. Here's what to expect:
1. 1-min intro video (Loom, Vidyard, or Google Drive – share your link below)
2. Application review
3. 15-minute intro call
4. Strengths assessment – how you learn and do
5. In-person interview – values and culture fit
6. Paid test project – work with us, like you're already on the team
7. Final call with our CEO
8. Offer– if we're both excited, we move forward fast
About the Role
We are hiring an Operations Executive Assistant to own office operations and act as the Executive Assistant to the Portfolio Growth Leader. This is a fast-paced, high-trust role at the center of daily execution in our Kelowna office.
You will run the office, keep internal operations tight, and ensure the Portfolio Growth Leader is fully supported, organized, and focused on the highest-impact work. This includes calendar and priority management, meeting preparation and follow-up, task tracking, internal coordination, and hands-on operational support across the portfolio.
What You'll Do
- Support daily operations by managing schedules, internal communications, and task coordination
- Prepare meeting materials, agendas, notes, and track operational action items
- Maintain organized systems in Google Suite, Notion, and project management tools
- Assist in developing and improving operational processes and documentation
- Coordinate with founders, partners, and internal teams for logistics or project support
- Use AI tools and automation to streamline repetitive tasks and workflows
- Help maintain on-site operations, office organization, supplies, and general administrative functions
- Handle confidential and sensitive information with discretion
What You Bring
Required
- 3+ years as an EA, Administrative, or Operations Coordinator role
- Tech-savvy with the ability to learn and leverage AI tools
- Strong proficiency in Google Suite, Slack, Notion, and project management software
- Excellent written and verbal communication skills
- Exceptional attention to detail, organization, and follow-through
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Strong operational mindset. You like efficiency, structure, and clear processes
Preferred
- Operations or project coordination experience
- Experience in process creation, documentation, or workflow optimization
- Previous experience in a fast-moving, high-growth environment
.
-
Executive Assistant
1 week ago
Kelowna, Canada PUSHOR MITCHELL LLP Full time**Pushor Mitchell Executive Assistant** **Who we are**: Pushor Mitchell is a full service law firm located in Kelowna, British Columbia, in the heart of the Okanagan Valley. We are the largest law firm outside the lower mainland, with a team of 37 lawyers and over 100 employees, our skilled and talented team provides service in over 25 areas of law. The...
-
Executive Assistant
3 weeks ago
Kelowna, Canada TEEMA Solutions Group Full timeOverview Our client is a well-established construction services firm known for delivering high-quality projects and exceptional client service. They are seeking a dynamic and resourceful Executive Assistant to support the Director in this newly created, high-impact role. As the first EA within the organization, this individual will play a pivotal part in...
-
Executive Assistant
3 days ago
Kelowna, British Columbia, Canada John Howard Society of Okanagan & Kootenay Full timePosition OverviewWe're looking for a proactive, supportive, and engaging people-person who thrives when assisting our leadership. If you value impactful work and a positive, inclusive culture, we'd love to for you to applyThe Executive Assistant provides high-level administrative and compliance support to the Chief Executive Officer and Senior Leadership...
-
Executive Assistant
1 week ago
Kelowna, Canada Martell Ventures Full timeOn-Target Earnings: $80,000 - $90,000 CAD Location: Kelowna, BC About Us Martell Ventures is not your typical venture studio. We're an AI-native incubator backed by world-class operators, built to launch scalable companies that solve real problems for small and mid-sized businesses (SMBs) around the world. Why you shouldn't work here – Radical Transparency...
-
Executive Assistant
1 week ago
Kelowna, Canada Martell Ventures Full timeOn-Target Earnings: $80,000 - $90,000 CAD Location: Kelowna, BC About Us Martell Ventures is not your typical venture studio. We're an AI-native incubator backed by world-class operators, built to launch scalable companies that solve real problems for small and mid-sized businesses (SMBs) around the world. Why you shouldn't work here – Radical Transparency...
-
Executive Assistant
1 week ago
Kelowna, Canada Martell Ventures Full timeOn-Target Earnings: $80,000 - $90,000 CAD Location: Kelowna, BC About Us Martell Ventures is not your typical venture studio. We're an AI-native incubator backed by world-class operators, built to launch scalable companies that solve real problems for small and mid-sized businesses (SMBs) around the world. Why you shouldn't work here - Radical Transparency...
-
Executive Assistant
1 week ago
Kelowna, Canada Martell Ventures Full timeOn-Target Earnings: $80,000 - $90,000 CAD Location: Kelowna, BC About Us Martell Ventures is not your typical venture studio. We're an AI-native incubator backed by world-class operators, built to launch scalable companies that solve real problems for small and mid-sized businesses (SMBs) around the world. Why you shouldn't work here - Radical Transparency...
-
Executive Assistant
1 week ago
Kelowna, Canada Martell Ventures Full timeOn-Target Earnings: $80,000 - $90,000 CAD Location: Kelowna, BC About Us Martell Ventures is not your typical venture studio. We're an AI-native incubator backed by world-class operators, built to launch scalable companies that solve real problems for small and mid-sized businesses (SMBs) around the world. Why you shouldn't work here - Radical Transparency...
-
Executive Assistant
6 days ago
Kelowna, Canada Martell Ventures Full timeOn-Target Earnings: $80,000 - $90,000 CAD Location: Kelowna, BC About Us Martell Ventures is not your typical venture studio. We're an AI-native incubator backed by world-class operators, built to launch scalable companies that solve real problems for small and mid-sized businesses (SMBs) around the world. Why you shouldn't work here – Radical Transparency...
-
Executive Assistant
6 days ago
Kelowna, Canada Martell Ventures Full timeOn-Target Earnings: $80,000 - $90,000 CAD Location: Kelowna, BC About Us Martell Ventures is not your typical venture studio. We're an AI-native incubator backed by world-class operators, built to launch scalable companies that solve real problems for small and mid-sized businesses (SMBs) around the world. Why you shouldn't work here – Radical Transparency...
