Administrative Manager

Staff
- Non Union Job Category M&P
- AAPS Job Profile AAPS Salaried
- Administration, Level A Job Title Administrative Manager Department Operations | Equity & Inclusion OfficeCompensation Range $6,143.67
- $8,830.25 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date October 11, 2026Note: Applications will be accepted until 11:59 PM on the Posting End Date. This position is subject to the satisfactory completion of required background checks.
Job End Date Ongoing. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary UBC is committed to fostering equitable and inclusive learning and working environments in which human rights are respected, where all members of the UBC community are treated fairly and with dignity, and where the rich diversity of UBC students, faculty, and staff have equal opportunity to participate in the life and work of the university. The Equity & Inclusion Office, with teams on the Vancouver and Okanagan campuses, has a broad mandate to advance pan-institutional commitments to equity and inclusion across the university ecosystem and to promote and support institution-wide capacity building for individual and systems change. The Manager provides operational leadership on a wide range of functions in the Equity & Inclusion Office (EIO). The position manages and drives improvements in administration with a focus on operational excellence, financial planning, facilities, and information technology management. They work closely with the HR team in the Vice‑President Academic Office to provide local support for human resources processes. This position provides advice to the ED, Operations (ED) on guidelines and procedures critical to daily and effective operations of the EIO, acts independently on their behalf, and takes initiative to continually improve operational functions. They are responsible for the full accounting and budget cycle process of EIO team, including supporting EIO senior leaders and program managers with their budget planning and management. The Manager participates in operational planning, manages financial resources and contracts, and makes decisions to ensure effective functioning and improvement of financial operations and office administration. The position handles highly confidential and sensitive matters relating to the implementation of the University’s commitment to equity, inclusion, conflict engagement, and human rights. Fluency in equity and inclusion topics, an equity‑minded approach to operational leadership, as well as a demonstrated willingness to continue learning on these topics, are required in this role. The Manager must demonstrate and be able to foster and facilitate professional, kind, collaborative and effective working relationships with all stakeholders and a highly diverse staff team. Organizational Status Works independently, reporting to the ED. Works closely with the leadership team at the EIO to support the operations of all EIO teams. The Manager manages administrative staff to ensure effective implementation of operational and financial best practices and optimize workflow and efficiency within the administrative support function. The EIO is a fast paced, dynamic environment and the position requires someone who works well in complexity, is able to navigate comprehensive systems, technologies and procedures, acts proactively to address gaps, and can adapt well to change. Work Performed
- Oversees day‑to‑day operations at the EIO, and supervises staff members in these areas.
- Enables change management initiatives by developing, implementing, championing, and evaluating continuous improvement initiatives regarding processes and practices related to administration, budget, finances, information technology, and event coordination.
- Proactively and independently develops, oversees, and evaluates departmental‑level operational and financial guidelines, ensuring compliance with UBC policies.
- Provides regular training and expertise to Directors and all EIO teams on budget, financial procedures, event coordination and administrative processes.
- Advises the ED on finer details of institutional financial and administrative protocols and policies to ensure accountability. Financial Responsibilities
- Oversees monthly fi