Executive Assistant

1 week ago

Vancouver, Canada Nimbyx Full time

Own the details. Drive the operations. Be the calm behind the chaos.

They imagine. We create.

Nimbyx is an AI-driven venture capital firm based in BGC, Philippines with offices in Vancouver, Canada and Seoul, Korea, we build AI agents that eliminate the mundane, so people can unlock their full creative and strategic potential.

We are seeking an Executive Assistant to join our Operations team, who will drive seamless administrative support, manage special projects, and ensure smooth day-to-day operations across our regional and global offices.

What you’ll do

Executive & Administrative Support

- Provide top-level administrative assistance to executives, including calendar management, meeting coordination, and travel arrangements across the Philippines, South Korea, and Canada.
- Act as a communication bridge between executives and internal teams, ensuring alignment on priorities, projects, and follow-ups.
- Manage and protect sensitive information and documentation with utmost confidentiality.

Office Operations & Logistics

- Oversee daily operations across BGC, Laguna, Zamboanga, and future sites, ensuring facilities, supplies, and office systems are running efficiently.
- Handle procurement and inventory of office supplies, tools, and necessities to maintain operational readiness.
- Coordinate company events, internal celebrations, and conferences—from planning to execution.

Project Management & Cross-Team Coordination

- Lead and support internal projects from planning to execution—tracking timelines, deliverables, and stakeholder engagement.
- Collaborate with department heads to ensure executive-led initiatives are progressing according to plan.
- Monitor project risks, bottlenecks, and outcomes, ensuring follow-through on all action items.
- Assist in preparing reports, presentations, and updates for leadership review.

What we look for

- Experience: 3–5 years as an Executive Assistant, Office Administrator, or Project Coordinator in a fast-paced environment.
- Education: Bachelor’s degree in Business Administration, Office Management, or a related field.
- Project Management: Experience leading or coordinating cross-functional projects and timelines.
- Organization: Strong multitasking, prioritization, and attention to detail.
- Communication: Excellent interpersonal and written skills.
- Tech-Savvy: Proficient in Microsoft Office (Word, Excel, PowerPoint), and familiar with scheduling, travel, and project tracking tools.
- Discretion: Proven ability to handle confidential information with professionalism.
- Adaptability: Comfortable managing both small tasks and high-level executive support.

Work setup

- Location: The Penthouse, One World Place, 9th Avenue, BGC Taguig, Metro Manila (Full on-site)

What’s in it for you

- Competitive salary package
- Comprehensive health and life insurance coverage
- Performance-based bonuses
- Paid time off
- Professional development opportunities

Life at Nimbyx

We’re a team of curious minds, fearless builders, and lifelong learners, driven by the belief that technology should empower, not replace.

We move fast, break boundaries, cut through bureaucracy, and operate by simple, powerful rules. What matters here isn’t titles or politics—it’s impact.

We’re looking for people bold enough to help us build a world that works smarter, faster, and better for everyone.

If you want comfort, look elsewhere. If you want to shape the future, welcome to Nimbyx.

#J-18808-Ljbffr

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