Payroll Officer – Sault Ste. Marie News

JOB TITLE: Payroll Officer – Staff Bargaining Unit
DEPARTMENT: Financial Services
POSITION STATUS: Permanent, Full-time (35 hours/week), OSSTF
LOCATION: Sault Ste. Marie and Brampton
SUPERVISION RECEIVED: Director, Financial Services
SUPERVISION EXERCISED: Student Assistants

Primary Functions

- A. Payroll Administration/ADP Payroll System Functions 60%

- B. Month-End Processing 20%

- C. Year-End Processing 10%

- D. Other Administrative Duties 10%

- Total 100%

This position reports to and is accountable to the Director of Financial Services and is responsible for performing tasks involved in the preparation and execution of payroll and benefit services in an efficient and effective manner. Final responsibility for completion of the payroll cycle; must ensure accuracy of all payroll data and year end payroll procedures. In addition, this position provides specialized administrative work in processing payroll and benefits information and record keeping.

Responsibilities

- Payroll Administration

- Prepare the semi-monthly payrolls for both union and non-union employees within strict deadlines

- Balance payroll and submit accurate payroll reconciliations monthly for Algoma University and the institutes

- Prepare EHT/WSIB monthly submissions for Algoma U and the institutes

- Manage daily work activities related to payroll administration, including independent contractors, contractors and freelancers

- Verify and process payments such as retroactive salary increases, calculations for unusual circumstances, maternity/parental leave, sick leave, severance/termination pay

- Review and validate the accuracy of all payroll data through pre- and post-audit reports

- Respond to payroll & benefit inquiries from employees, managers, Human Resources, CRA, HRDC and external agencies

- Act as a resource on all payroll related matters for employees and business units

- ADP (Payroll System) Functions

- Maintain the accuracy and completeness of all payroll data fields within ADP for parent company and institutes

- Ensure each employee is paid in accordance with their employment contract and collective agreements (if applicable); set up with appropriate recurring pay elements

- Benefits Administration

- Prepare regular payments to benefit carriers and ensure correct deductions/benefits are allocated to employee records

- Verify and set up eligible new employees, status changes, terminations, waivers, and changes in benefit plans

- Provide benefit information for various reports and reconcile insurance premium invoices

- Maintain up-to-date files on pension contributions and group RRSP contributions

- Calculate and input Pension Adjustments for plan participants

- Ensure employee contributions do not exceed CRA annual limits

- Year-End Processing

- Communicate year-end details and timelines to all employees and respond to year-end inquiries

- Balance and submit T4/T4A summaries for Algoma U and institutes

- Ensure accuracy of pension and group RRSP contributions for notes to Financial Statements

- Provide payroll information for Charity Return and assist external auditors as required

- Other Administrative Duties

- Answer inquiries about organizational personnel policies and collective agreement provisions

- Stay updated on payroll issues due to changes in legislation and collective agreements

- Ensure proper transmittal of information and distribution of funds according to elections

- Process scholarships/bursaries issued to students and update ADP files for manual cheques

- Prepare Records of Employment as needed and submit electronically to HRDC

- Provide salary information to staff, faculty, administration, sessionals and students related to contract interpretation and step increases

- Maintain and process AUC Work-study, Ontario Work-study, Financial Aid Summer Student Program, and International Work-study Program; prepare monthly reports for FAO

- Work with Institutes to determine salary/benefits offered to new hires based on government funding

- Assist in developing payroll procedures and ensure compliance with Algoma U policy and payroll legislation

- Monitor opportunities for improvement and propose recommendations to the Director of Financial Services

- Other related duties as required

Working Conditions

- Multiple deadlines, multi-tasking, and high accuracy required

- Frequent interruptions from staff and faculty

- High concentration required due to prolonged computer use

- Administrative office setting during regular hours

- Ability to solve problems with minimal supervision

- Schedule and manage multiple work assignments per plan, adapting to changing priorities

Minimum Qualifications

- Undergraduate degree in business and/or accounting; CPA (Certified Payroll Associate) preferred

- 2 years of related work experience preferred

- Knowledge of payroll concepts, legislation, accounting, calculations, and terminology preferred

- Experience with Payroll, Excel, and Word applications

- Strong administrative, record keeping, and organizational skills

- Good interpersonal skills; team player

- Ability to interact courteously with the public

- Commitment to understanding AU’s Special Mission and the Seven Grandfather Teachings

Please submit a resume and cover letter (combined PDF) to people.culture@algomau.ca no later than 4:00 p.m. on Thursday, June 2, 2022.

Algoma University is strongly committed to fostering diversity and inclusivity within our community and is an equal opportunity employer. The university invites applications from all qualified individuals who would contribute to diversification of our Institution, including equity-deserving groups traditionally underrepresented in employment (Indigenous peoples, racialized persons, women, persons with disabilities, and 2SLGBTQQIPA+ persons).

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, accommodations will be provided upon request by Algoma University throughout the recruitment process for applicants with disabilities.

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