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Fredericton Administrative Coordinator
4 weeks ago
Location: Fredericton area (Horizon), Management and Business Professional - Fredericton Area, New Brunswick - Permanent Full Time
Competition #: 125623 External
Posted: February 3, 2025
Closes: February 16, 2025 at 11:59 pm Atlantic Standard Time
Anticipated Start Date: February 21, 2025
Location: Family Medical Education
Job Classification: Non Bargaining
Job Classification Type: Management and Non-Bargaining
Job Type: Permanent Full Time
FTE: 1
Schedule: Day, Subject to change due to operational requirements
Language Requirement: English Essential
Salary: 47,320 to 66,066 per year (Pay Band 2) (Based on 37.5 hours per week)
This is the life-changing opportunity you've been looking for.
Horizon Health Network in beautiful New Brunswick is looking for an Administrative Coordinator to join our team
Horizon Health Network (Horizon) is seeking an individual with autonomy and initiative who will provide high level advice and information on administrative matters to the University, Corporation, and learners to join our team as an Administrative Coordinator - Family Medicine. The ideal candidate will play a key role in the planning, coordinating, implementation, and evaluation of training activities, in support of and adherence to the competencies, mission, values, and goals of the Organization and Universities.
Why you should work here?
Working for Horizon gives you a career that provides an east coast lifestyle and the chance to make a big difference in the lives of New Brunswickers.
This position comes with competitive salary, paid time off, sick benefits, employer paid contributions into our government pension plan, and remote work policy.
Who you are?
You have worked in an educational and/or leadership role for a minimum of 2-3 years. You have experience in medical education, communication, leadership, organizational skills, and the ability to work independently or as a team. You have intermediate knowledge of Microsoft Office applications.
University degree or equivalent combination of education, training, and experience.
Written and spoken competence in English is required at an advanced level.
What you will do?
- Manage the development and maintenance of the Family Medicine residency rotation schedules.
- Oversee the development and maintenance of up-to-date resident files.
- Process and maintain records of all evaluation tools including but not limited to ITARS, evaluation of service, evaluation of academic activities, direct observation forms, etc.
- Process payments for educational sessions, conference leave, CME, and travel reimbursements for both faculty and residents.
- Coordinate, together with the parent program, the CaRMS match process for resident recruitment.
- Prepare and maintain databases related to educational activities and prepare associated reports, correspondence, and submissions as required.
- Assist in the preparation of materials for program accreditation.
- Coordinate and facilitate all educational sessions including ACLS, Journal Clubs, Grand Round Presentations, PEARLS exercises, etc.
- Maintain up-to-date information on the CaRMS, University, and corporate websites related to the Residency Training Programs.
- Coordinate and maintain records of vacation, conference, and other leaves and process required documentation at the University level.
- Consult with appropriate university and corporate departments on all administrative matters.
- Meet regularly with the Site Directors to discuss routine matters and make recommendations for improvement.
- Coordinate workshops and unique events including development of program objectives, identification of speakers, coordination of publicity/communications, and preparation of summaries and resulting documents for faculty and residents.
- Consult with the Department of Academics Family Medicine, Maritime Doctors, Postgraduate Dean's Office, and other relevant individuals and organizations regarding a variety of educational matters.
- Build collaborative relationships within the Education community, the Department of Family Medicine, the hospital, government, and university.
- Attend meetings, seminars, conferences, or other educational functions relative to the continued and improved operation of the program. Meetings include Family Medicine executive, Family Medicine Cabinet meetings, medical educational meetings, managers meetings, and all site administrator meetings. Travel may be required.
- Receive all correspondence and inquiries to the Program, including inquiries from International Medical Graduates and respond where appropriate.
- Oversee the management of the Fredericton Administrative staff members, responsible for vacation time, annual performance reviews, communication, and office layouts.
- Assist with the Fredericton Medical Education budget consulting with the Fredericton Site Director as well as the Regional Manager on all budgetary matters including salaries, operations, and rental accommodations.
Note: These are only the basic and prime duties of the position; related and allied duties will be assigned as necessary.
Horizon Health Network (Horizon) only accepts online applications.
About Horizon's Recruitment Process
We thank all applicants who apply; however, only those selected for further consideration will be contacted. All interested applicants are encouraged to apply as an equivalent combination of education, training, and experience may be considered.
Horizon's recruitment screening process may include language proficiency testing, clerical testing, and/or behavioral assessment. If you are selected for testing, you will be contacted via the email address provided on your application. The official results will be shared with the candidate, Human Resources, and the requesting manager electronically and language results will be placed on the personnel file for Horizon's hiring purposes.
Diversity Statement
Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.
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