Procurement Specialist

Job Description SGP Purchasing Network, a division of Extendicare, is a group purchasing organization committed to providing unmatched customer service, comprehensive network support, and innovative supply chain solutions to the Senior Care Market. Defined by our customized and focused programs and services, SGP understands our partners business and we are dedicated to ensuring optimum network performance for our Partner’s procurement needs.Reporting to the Director of Procurement, the Procurement Specialist will be responsible for establishing contracts for the purchasing of supplies for all Extendicare locations and SGP members and is involved in the development and implementation of the Procurement Department’s policies and procedures. This position will be based at our Head Office in Markham, Ontario. Extendicare offers a hybrid working environment.Key responsibilities include: Manage a portfolio of contracts and product categories as assigned, ensuring effective category management and delivery of KPIs, including cost savings and market share growthMarket Analysis, conduct thorough market research and analysis to identify trends, opportunities and potential risks that may impact the category, using data to inform decision-makingSource products, research options, review spend data and perform market research to negotiate best possible terms and conditions to achieve department’s strategic goals and manage risks Manage bids documents like RFP, RFQ and RFI and prepare bid summaries to analyze RFx’s;Working with operations and key stakeholders, prepare contract packages including, but not limited to, term sheets, specification sheets, product samples, cost analysis, business cases and arrange for product trial and testing as required;Develop, establish and maintain strong vendor relationships with strategic key vendors for assigned categories;Manage ongoing vendor negotiations and cost reduction strategies to optimize contract value;Manage contract compliance, analyze data and market trends for assigned categories to determine potential areas for future improvement; Continuously assess to improve the supply base structure and develop alternate sources of supply to leverage total spend across the organization and SGP Membership;Schedule and conduct vendor business reviews, take minutes and record action items for executionManage contract administration process which includes new vendor system set up, and updates to website, contract tracker, databases and communication materialsCollaborate and coordinate with vendors to ensure collection of volume incentives and deliverables are completed in a timely manner as contracted and in accordance to standard operating procedures;Develop and analyze customer satisfaction surveys on owned categories as requested;Support Extendicare operations and SGP members to ensure products, services and programs are clearly defined and any issues are resolved on a timely basis;Lead Extendicare capital and projects as assignedSupport SGP marketing program for vendors managed as needed.Perform other duties and responsibilities, as required.What we’re looking for: Completion of a University Degree or College Program with emphasis on business or procurement or accounting.3-5 years of experience managing contracts or categories for indirect spend, preferably in the healthcare industry.Experience managing contract categories for Furniture, Fixtures & Equipment (FF&E), Kitchen Equipment, Smallware, Linen, Laundry and Recreation Therapy Services categories will be considered an asset.Experience in drafting vendor contracts and managing contract life cycleMust be Excel proficient in creating spend reports from scratch for data analysisPossess, excellent customer service orientation and analytical and problem-solving skills.Excellent analytical and problem-solving skills, with the ability to interpret complex data and make informed decisionsAbility to develop and maintain strong relationships with internal/external stakeholders and vendors to optimize contract value adds and contract performanceWhat Extendicare has to offer:At Extendicare, we believe that working as a team creates an environment that allows us to reach our potential. We value each employee, encourage equal opportunity for growth and recognize achievement. As a valued member of our team, you can expect:Continuous mentorship, support for life-long learning and growth opportunitiesOpportunities for advancement and career growth within the organizationA rewarding and meaningful work experience where you can enrich your life and the lives of others through your work.Employee Family Assistance Program.Robust benefits package.Extendicare is a leading provider of care and services for seniors across Canada, operating under the Extendicare, ParaMed, Extendicare Assist, and SGP Purchasing Network brands. We are committed to delivering quality care to meet the needs of a growing seniors’ population, inspired by our mission to provide people with the care they need, wherever they call home. We operate a network of long-term care homes (both owned and under management contracts), deliver over 11 million hours of home health care services annually, and provide group purchasing services to third parties representing approximately 150,000 beds across Canada. Extendicare proudly employs nearly 30,000 qualified, highly trained and dedicated team members who are passionate about providing high-quality care and services to help people live better.#ExtendicareSGPTime Type:Full timeWhen you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences. If you have a passion for caring, turn it into a rewarding career with Extendicare Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.