Administrative Secretary

3 weeks ago

Ottawa, Canada Robertson & Company Ltd. Full time

Secretary / Administrative Support

About the Job

The Client:

Our client is an established and growing organization in Vaughan seeking a detail-oriented Secretary to support daily administrative operations. This role is ideal for someone who excels in written communication, document preparation, and managing clerical tasks to ensure smooth office workflow. The environment is professional, fast-paced, and collaborative, offering growth for an individual with strong organizational and communication skills.

This opportunity is ideal for someone who is highly organized, accurate, and comfortable spending most of the day typing and managing correspondence. The role offers exposure to cross-functional administrative duties and the chance to support business operations in a meaningful way.

What You'll Accomplish in This Role

- Type professional correspondence, including letters and memos in Microsoft Word
- Draft, format, proofread, and edit business documents with accuracy
- Respond to and manage incoming emails promptly and professionally
- Take dictation and transcribe notes accurately
- Enter and update orders and data using Microsoft Excel
- Track and monitor orders to ensure timely processing and delivery
- Coordinate courier services and manage document/package deliveries
- Answer and direct incoming phone calls (primarily overflow calls)
- Provide general clerical and administrative support as needed
- Handle confidential information with discretion and professionalism

What You'll Bring to the Table

- Proficiency in Microsoft Word with strong formatting and document preparation skills
- Working knowledge of Microsoft Excel for data entry and tracking
- Minimum typing speed of 60+ WPM with strong accuracy
- Excellent written and verbal English communication skills
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and prioritize effectively
- Professional, courteous, and adaptable in a fast-paced environment
- Ability to work independently with high accuracy
- Previous secretarial or administrative experience (preferred)

Why This Opportunity?

- Opportunity to support a professional organization and contribute to efficient office operations
- Exposure to a wide range of administrative and communication responsibilities
- Collaborative team environment and supportive leadership
- Skill-building and professional growth in document preparation, communication, and workflow management
- Full-time stability with benefits and career development potential
- Competitive compensation and a professional working environment

Compensation & Details

Salary: $40–60K + Benefits

Location: Vaughan – Onsite

Hours: Full-time

Work Setting: Professional office environment

  • Planning and Zoning

    4 weeks ago

    Ottawa, Canada Waterloo City Full time

    GENERAL STATEMENT OF DUTIES Professional administrative position under the general direction of the Community Planning and Development Director, involving the performance of varied and complex administrative, secretarial, and bookkeeping tasks requiring the use of independent judgment, and exercising a high level of discretion in dealing with confidential...

  • Medical Secretaries and Administrative Assistants

    2 weeks ago

    Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Surrey, Victoria, London, Halton Hills, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Mercor Full time

    Medical Secretaries and Administrative Assistants Join to apply for the Medical Secretaries and Administrative Assistants role at Mercor. Mercor is recruiting Medical Secretaries and Administrative Assistants as independent contractors working on a research project for one of the world’s top AI companies. This project involves using your professional...

  • Secretary Iii

    2 weeks ago

    Ottawa, Canada The Royal Ottawa Mental Health Centre Full time

    **Position Information** **Posting Number**: - ROM23-192E**Title**: - Secretary III (RFT 1.0 FTE)**Position Status**: - Regular Full-time**FTE**: - 1.0**Job Schedule**: - Days**Unit**: - Regional Psychosis Clinic**Department**: - Integrated Schizophrenia Recovery Program**Union**: - CUPE Local 942**Site**: - Royal Ottawa Mental Health Centre**About...

  • Secretary Iii

    2 weeks ago

    Ottawa, Canada The Royal Ottawa Mental Health Centre Full time

    **Position Information** **Posting Number**: - ROM23-170E**Title**: - Secretary III (RFT 1.0 FTE)**Position Status**: - Regular Full-time**FTE**: - 1.0**Job Schedule**: - Days**Unit**: - Outpatient Services**Department**: - Forensic Psychiatry**Union**: - CUPE Local 942**Site**: - Royal Ottawa Mental Health Centre**About The Royal** - As one of...

  • Secretary

    1 week ago

    Ottawa, Canada Ottawa Dental Society Full time

    **Responsibilities** - Answer phone calls and redirect them when necessary - Manage the daily/weekly/monthly agenda and arrange new meetings and appointments - Prepare and disseminate correspondence, memos and forms - File and update contact information of dental clients, dentists and other professionals, suppliers and external partners (Ontario Dental...

  • Medical Secretaries and Administrative Assistants

    2 weeks ago

    Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Ottawa, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Surrey, Victoria, London, Halton Hills, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Mercor Full time

    Medical Secretaries and Administrative Assistants Join to apply for the Medical Secretaries and Administrative Assistants role at Mercor About The Role Mercor is seeking experienced Medical Secretaries and Administrative Assistants to support a leading AI lab in advancing research and infrastructure for next-generation machine learning systems. This...

  • Secretary III

    1 week ago

    Ottawa, ON KZ K, Canada Royal Ottawa Mental Health Centre Full time $42,000 - $56,000 per year

    Position InformationPosting Number:ROM25-365ETitle:Secretary III (Casual 0.0 FTE)Position Status:CasualFTE:0.00Job Schedule:DaysDepartment:AdministrationUnion:CUPE Local 942Site:Royal Ottawa Mental Health CentreAbout The RoyalAs one of Canada's foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people...

  • Medical Secretary

    7 days ago

    Ottawa, Canada WSA Americas Full time

    Part of WSAudiology group, HearCanada bolsters a world-class team of hearing care professionals/pioneers who share a passion for providing Wonderful Sound for All. With 60% of the Canadian population experiencing a type of hearing health issue in 2021, our teams are passionate about providing an exceptional client experience through their hearing journey,...

  • Medical Secretary

    15 hours ago

    Ottawa, Canada WSA Americas Full time

    About us:Part of WSA group, HearCANADA's mission is to reframe the world of hearing care and set the highest standards in the world of hearing health. With 110+ clinics across Canada, our teams work collaboratively to provide exceptional, patient-centric care on our quest to deliver Wonderful Sound for All. Learn more about us by visiting our...

  • Secretary Board of Directors

    3 days ago

    Ottawa, Ontario, Canada Siraj Institute Full time $120,000 - $180,000 per year

    We're Seeking new directors for our Board of Directors - SecretaryAssalamu alaikumSiraj Institute is taking steps to become one of Canada's most trusted and impactful charities through transparency and good governance. We are looking to raise the standards by seeking highly qualified directors. A Secretary is needed to join our Board of Directors to begin...