Administration - Project Administrator

1821 Wellington Ave, Winnipeg, MB R3H 0G4, Canada

Job Description

Posted Wednesday, January 7, 2026 at 6:00 AM

The Opportunity:

MCW is looking for a dynamic Project Assistant to join our Winnipeg office who thrives in a fast-paced environment and loves making a difference behind the scenes. If you’re ready to be the go-to person for efficiency, coordination and support this is your chance to shine

Position: Project Assistant

Location: Winnipeg, Manitoba

Responsibilities: The responsibilities of this position include but not are limited to the following:

- Assist the Marketing department in the preparation of fee proposals, maintaining marketing directories and material preparation.

- Prepare proposals, organize personnel CVs, previous project profiles and technical narratives.

- Assist with Project accounting including processing of progress payments and reviewing contracted commitments.

- Assist with and coordinate shop drawing reviews utilizing MCW internal processes

- Assist with progress claims and contract documents required for execution of engineering projects as the Prime Consultant.

- Process correspondence in the form of memos, specifications, letters, reports, etc.

- Perform backup functions for other administrative staff during vacation or other absences to ensure that administrative support is provided on an ongoing basis.

- Develop clear and persuasive proposal content (written and visual) that is technically correct and clearly conveys the proposal strategy.

- Assist the subject matter experts with material development by assisting in gathering and sorting information, determining the most logical flow of material and editing and formatting the final document.

- Ensure adherence to RFQ/RFP requirements, requests for information as well as unsolicited and informal proposals.

- Research and review new project opportunities using relevant websites and literature

- Overtime as required and authorized by your manager

- Management of shop drawings database and transmittal

Qualifications, Experience and Education:

- 3-5 years of office experience. At least three (3) years of related experience in a related role such as an office administrator, office manager, project coordinator, or executive assistant as required.

- Post-secondary education as a Generalist in Business Administration certificate program or Office Administration Program or related discipline is preferred but not required.

Required Skills:

- Excellent interpersonal skills with the ability to quickly develop positive business relationships with management, coworkers, and external contacts.

- Must possess strong technical skills with Microsoft Office Suite including Word, Excel, PowerPoint, Bluebeam, data bases, and Outlook at an intermediate level.

- Experience with MS Office project or another document management/repository would be an asset.

- Demonstrated ability to maintain confidentiality relating to activities involving duties of this position.

- Displays flexibility in order to respond to various administrative requests.

- Ability to adhere to task-related procedures and standards and demonstrate flexibility in handling heavy workload.

- Excellent communication and organizational skills.

- A professional, enthusiastic attitude with a can-do attitude is a must

Benefits of working at MCW:

- The opportunity to work on significant, innovative, and sustainable projects.

- Career development opportunities, including mentorship and training.

- Collaboration with team members across Canada

- Comprehensive health and dental benefits

1821 Wellington Ave, Winnipeg, MB R3H 0G4, Canada

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