Executive Assistant

4 weeks ago


Brampton, Ontario, Canada Weston Forest Products Inc. Full time
Job Description

The Executive Assistant plays a vital role in supporting the President and other senior leadership members by handling various administrative tasks. Key responsibilities include:

  • Providing direct administrative support to senior leadership.
  • Maintaining work schedules and calendars of senior leadership.
  • Preparing travel schedules, booking arrangements, and making reservations for senior leadership.
  • Coordinating logistics for meetings, seminars, workshops, and events; taking meeting notes and preparing quarterly board and monthly meeting materials.
  • Reviewing documents, reports, and correspondence prepared for executive signatures.
  • Preparing draft reports, background documentation, and research.

Additionally, the Executive Assistant is responsible for:

Project Coordination
  • Cooking projects from conception to completion.
  • Establishing project charters, defining goals, objectives, risks, and timelines.
  • Coordinating with senior leadership on project activities, allocating resources, scheduling, and budgeting.
  • Conducting meetings and forums on various initiatives and projects.
  • Producing regular progress reports and delivering them during stakeholder meetings.

The ideal candidate will have:

  • A Post-Secondary Diploma in Business or Office Administration.
  • 5-7 years' experience in an Administrative role.
  • Strong knowledge of office procedures and practices.
  • Exceptional skills with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
  • Resourcefulness, flexibility, and excellent communication and interpersonal skills.

Weston Forest is committed to creating a positive work environment that promotes personal growth, continuous improvement, and opportunity. We value entrepreneurial spirit, honesty, and open communication.


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