Executive Assistant
4 weeks ago
The Executive Assistant plays a vital role in supporting the President and other senior leadership members by handling various administrative tasks. Key responsibilities include:
- Providing direct administrative support to senior leadership.
- Maintaining work schedules and calendars of senior leadership.
- Preparing travel schedules, booking arrangements, and making reservations for senior leadership.
- Coordinating logistics for meetings, seminars, workshops, and events; taking meeting notes and preparing quarterly board and monthly meeting materials.
- Reviewing documents, reports, and correspondence prepared for executive signatures.
- Preparing draft reports, background documentation, and research.
Additionally, the Executive Assistant is responsible for:
Project Coordination- Cooking projects from conception to completion.
- Establishing project charters, defining goals, objectives, risks, and timelines.
- Coordinating with senior leadership on project activities, allocating resources, scheduling, and budgeting.
- Conducting meetings and forums on various initiatives and projects.
- Producing regular progress reports and delivering them during stakeholder meetings.
The ideal candidate will have:
- A Post-Secondary Diploma in Business or Office Administration.
- 5-7 years' experience in an Administrative role.
- Strong knowledge of office procedures and practices.
- Exceptional skills with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
- Resourcefulness, flexibility, and excellent communication and interpersonal skills.
Weston Forest is committed to creating a positive work environment that promotes personal growth, continuous improvement, and opportunity. We value entrepreneurial spirit, honesty, and open communication.
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