Executive Support Assistant

2 days ago

Vancouver, British Columbia, Canada International Coaching Company Full time

Location: Vancouver, BC (River District)

Hours: 6–12 hours/week during business hours

Compensation: $21/hour

Start Date: Immediately

About the Role

I am seeking a reliable, resourceful, detail-oriented Executive Support Assistant to help with essential operations, client relations, and day-to-day tasks for a CEO, author, and public figure working in the personal development space.

This is a part-time, in-person role ideal for someone early in their career, a student, or someone who enjoys a mix of admin, client-facing interaction, and social media work. The right person is proactive, organized, emotionally intelligent, and comfortable representing the company with professionalism and warmth.

Tasks

What You'll Do

Administrative & Operations Support

  • Answer and manage incoming emails and support requests
  • Filter prospects' meeting bookings based on the data
  • Organize files, documents, receipts, and statements
  • Upload paperwork and communicate with accounting as needed
  • Prepare simple reports or summaries when requested

Client Experience & Communications

  • Serve as the first point of contact for new client inquiries
  • Maintain a warm, timely, and organized communication experience
  • Assist in scheduling and basic calendar coordination
  • Send thoughtful gifts to clients and partners (instructions provided)

Executive Support

  • Assist in facilitating meetings on behalf of the CEO
  • Help prepare materials, reminders, or follow-up communications with clients, business partners, and clients
  • Handle miscellaneous tasks to take the load off the CEO
  • Handle tasks to ensure that the operations run smoothly

Marketing & Social Media

  • Assist in managing a public figure's social media accounts
  • Upload and schedule posts
  • Handle light engagement, DMs, or comments following guidelines
Requirements

Requirements

  • Must be able to work in person in River District, Vancouver, BC
  • Able to commit to 6–12 hours per week
  • Strong writing and communication skills
  • Tech savvy (Google Drive, email, e-filing, as well as social media platforms)
  • Professional, discreet, and easy to work with (must sign an NDA)
  • Likes solving problems and figuring things out
  • Can follow instructions and also take initiative when needed

Qualities

  • A fast learner
  • Punctual
  • Naturally structured and organized
  • Enjoy being trusted with responsibility
Benefits

Who This Role Is Perfect For If You Are

  • A career professional who is hungry for fast career growth
  • Interested in growing towards a management and operations-related role
  • Striving to gain experience on growing a company while working closely with a CEO
  • Motivated to be a part of a brand's growing journey from the ground up into a full-fledged corporation

Hours & Compensation

  • Part-time contract (6–12 hours/week)
  • Opportunity for fast long-term growth if the fit is strong

How to Apply

Please send an email with:

  • Cover letter with a short introduction (2–3 paragraphs max)
  • Why this role fits your strengths and experience
  • Your availability
  • Describe how you plan to commute
  • Your résumé

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