Medical Secretary

4 days ago

Hamilton, Ontario, Canada Hamilton Health Sciences Full time
Job Description - Medical Secretary (117224)

Medical Secretary

Job Number:

117224

Job:

Administrative/Service

Primary Location:

This position will be located at: Juravinski Cancer Centre

Organization:

JCC

Status:

Regular Full-time

Number of Openings:

1

Union Code: CUPE 7800

Salary:

31.6806 - 32.3271 Hourly

Post Date:

Mar 25, 2025, 4:00:00 AM

Close Date (Period for Applying) - External:

Apr 1, 2025, 3:59:00 AM

Unit Summary:

Medical Oncology at the Juravinski Cancer Centre is a unit within the Systemic Treatment Programme, including physicians and secretarial staff within Hematology Oncology. These groups, along with Pharmacy, Nursing (both primary care and chemotherapeutic), and Support Staff, work comprehensively in the care and treatment of oncology patients. This unit consists of twenty-three physicians and five secretaries supporting their clinical activity, as well as research and education.

Position Summary:

Reporting to the Supervisor, the Medical Secretary works in a team environment providing clerical and secretarial support, as well as telephone triaging of patient calls in accordance with protocol. The Medical Secretary is responsible for ensuring the timely flow and organization of information and correspondence for the physicians, which will include typing research papers, grants, patient-related information, and correspondence from handwritten notes and dictation. There may be other duties as assigned.

Schedule Work Hours:

Monday to Friday, days

Qualifications:

1. Community College Diploma from a recognized two-year Community College or equivalent combination of education and experience
2. A minimum of five years' secretarial experience
3. Medical Terminology Certificate 1 and 2 or demonstrated knowledge equivalent to the Medical Terminology Certificate 1 and 2 which may be subject to testing
4. Demonstrated proficiency in Word, Excel, and Outlook
5. Ability to type 60 w.p.m.
6. Ability to transcribe from dictation
7. Excellent verbal/written communications skills and proficiency in English grammar
8. Demonstrated interpersonal skills with the ability to effectively handle inquiries from a variety of sources (patients, families, and physicians)
9. Excellent organizational skills for prioritizing workload
10. Demonstrated initiative and ability to work under pressure and meet deadlines
11. Highly motivated and self-directed
12. Tact and discretion in dealing with confidential matters
13. Ability to work independently and identify priorities

Guidelines:

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity, applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website. Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities if requested. Should any applicant require accommodation through the application processes, please contact HR Operations at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants; however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment. Proficiency in both Official Languages, French and English, is considered an asset.

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement
Article 10.7 (d), ONA Collective Agreement
Article 13.01 (b) (ii), OPSEU 273 Collective Agreement
Article 14.04, OPSEU 209 Collective Agreement
Article 2.07 and Article 13, PIPSC RT Collective Agreement

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