Manager, Executive Office

4 days ago

Toronto, Ontario, Canada thechangemakers Full time
Manager, Executive Office / Manager, Office of the CEO

Job Category: Executive

Requisition Number: EXECU001127

Posted: March 21, 2025

Employment Type: Full-Time

Work Arrangement: Hybrid

Locations

Showing 1 location

The Manager, Executive Office serves as a key partner to the CEO and senior executives, operating as a strategic enabler whose role spans tactical administrative management to high-impact strategic initiatives. This role supports the personal and professional needs of the CEO, managing both routine and complex responsibilities to maximize executive effectiveness. This is an ideal opportunity for an ambitious professional seeking to rapidly accelerate their career trajectory by providing leverage to senior leadership and directly contributing to organizational growth and effectiveness.

The position requires proactively identifying opportunities to optimize executive resources, including time, attention, and priorities, to drive organizational efficiency and impact. You will gain valuable insight into high-level strategy and executive decision-making thinking of the CEO, positioning you to strategically execute and amplify the executive vision across teams. Your role will evolve, offering increasing responsibilities and strategic exposure over time.

Responsibilities:

- Strategically manage the CEO (and senior executives') calendars, proactively identifying and prioritizing high-leverage activities.
- Provide comprehensive support to the personal and professional needs of the CEO, ensuring his seamless operation.
- Oversee complex scheduling and proactively make travel arrangements, anticipating and mitigating potential issues.
- Own and streamline executive office operations, managing confidential correspondence, preparing strategic reports and presentations, and coordinating cross-departmental initiatives.
- Facilitate highly effective executive meetings by setting clear agendas, preparing briefing materials, documenting decisions, and ensuring follow-through on deliverables.
- Serve as a trusted liaison between the CEO, senior executives, and key stakeholders, maintaining clear communication and strategic alignment.
- Liaise with and support board activities, including coordinating meetings, preparing materials, and ensuring follow-up on board-related actions.
- Lead special projects and strategic initiatives, demonstrating strong project management capabilities and strategic foresight.
- Develop synergy across diverse teams, including operations, finance, and internal communications, ensuring flawless execution of executive directives.
- Identify, recommend, and implement organizational improvements and strategic opportunities to enhance operational excellence.
- Handle sensitive and confidential information with utmost integrity and discretion.

Who You Are:

- Ambitious and Strategic: Eager to excel at and also go beyond traditional administrative functions, you have the ambition and intellect to influence and engage in high-level strategic initiatives.
- Highly Organized and Proactive: Exceptional organizational and proactive problem-solving skills allow you to anticipate needs and manage dynamic situations effectively.
- Entrepreneurial Mindset: Willing and able to take on responsibilities beyond your immediate expertise, driven by a natural curiosity and desire for broader impact.
- Effective Communicator and Relationship Builder: Excellent interpersonal skills, capable of influencing, negotiating, and building trust across diverse teams and stakeholders.
- Analytical and Results-Oriented: Possess strong analytical abilities, prioritizing tasks based on strategic impact and organizational goals.
- Discreet and Trustworthy: Maintain high standards of confidentiality, integrity, and accountability in all interactions.

Qualifications:

- Relevant experience, ideally in strategic, operational, or executive support roles.
- Proven experience managing complex projects, executive schedules, and international travel logistics in high-pressure environments.
- Demonstrated proficiency with MS Office and productivity tools (e.g., MS365, Planner).
- Exceptional project management skills, with a track record of successfully coordinating cross-functional tasks.
- Comfortable with ambiguity, able to adapt quickly to changing priorities and tight deadlines.
- Impeccable attitude – thriving in high pressure and rapidly changing requirements for success.
- A passion for continuous learning and professional growth, including a commitment to deeply understanding the CEO's vision, working style, and eventually the company's strategic priorities and operational context.
- A willingness to actively contribute beyond typical responsibilities, adopting a "can-do" attitude to address varied business challenges.
- Ability to foster strong working relationships internally across all levels and externally with key stakeholders and partners.
- Ability to foster a very strong working relationship with the CEO.

This position provides an unparalleled opportunity to learn, and to directly influence senior leadership effectiveness and organizational success while laying the foundation for significant career advancement.

We are ChangeMakers

ChangeMakers is a 400+ person independent reputation management, social impact and marketing firm with offices throughout Canada and in the US. ChangeMakers combines deep business specialization with human-centered strategies, working alongside our clients to succeed in a disruptive world.

ChangeMakers is committed to advancing equity, diversity, and inclusion in all its forms, a commitment that enriches our company culture, the ideas that we generate, and the quality of service that we provide our clients. We encourage applications from Indigenous communities, racialized communities, women, persons with disabilities, LGBTQ2S+ people, and people from other historically marginalized communities.

ChangeMakers is committed to providing employment accommodation under the Human Rights Code and the Accessibility Disabilities Act provincially by providing employment accommodations. If you are a job applicant with a disability, ChangeMakers will make every effort to accommodate you throughout the recruitment process. Please inform us if you require any accommodation, and we will work with you to meet your needs.

At ChangeMakers we recognize that the best candidate may not meet all the criteria listed above. We encourage all those interested and with relevant experience to apply even if you don't match the job posting perfectly. We welcome creative, out-of-the-box thinking, and lived-experience and we strive to provide an environment for best-in-class innovation that quickly and fulsomely meets our clients' needs.

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