Executive Assistant

2 weeks ago


Sechelt, Canada Shishalh Nation Full time
The swiya of the shíshálh people lies between Queens Reach in Jervis Inlet and Howe Sound on the south coast of British Columbia. Historically there were four main settlements at kalpilin (Pender Harbour), ts'unay (Deserted Bay), xenichen (Jervis Inlet) and tewankw near Porpoise Bay. shíshálh Nation is committed to innovation in program and service delivery designed to assist our members and community to achieve greater independence, wellness and self-sufficiency. Foundational to our shared work is the protection, promotion and practice of shíshálh culture, language and laws within our swiya.

The Executive Assistant provides a high level of administrative support and incoming and outgoing document control. In this multi-faceted role, you will demonstrate high professional maturity and a positive attitude. This position relies heavily on good organizational, communication and interpersonal skills. Must have a proven ability to analyze situations, anticipate and exercise sound judgment in determining the appropriate action. Taking the initiative and maintaining confidentiality is necessary to succeed in this role. This position requires the ability to manage multiple conflicting priorities. The candidate must have a demonstrated ability to work independently when required.

The Candidate

- If requested, maintain the manager's schedule by organizing and coordinating the logistics of meetings and ensuring all supporting documentation and agendas are prepared before the scheduled meetings.
- Attend departmental meetings, record all minutes, and facilitate and follow up on issues related to meetings, resolutions, and other activities.
- Review and screen incoming calls from Membership, the public and business organizations and refer to appropriate staff.
- Provide a broad range of communication support for the Manager to ensure that all information is communicated effectively and efficiently throughout the Education departments.
- Research information, compile statistics, gather and compute various data and prepare special and/or one-time reports and summaries.
- Prepare professional and confidential correspondence, memos and documents as requested.
- Coordinate, keep up-to-date and maintain work schedules and calendars.
- Perform all other tasks within the scope of the position.

Qualifications, Skills and Abilities

- Post-secondary degree or diploma in Administration or related field.
- Minimum three (3) years of administrative experience supporting a senior executive, preferably within a First Nations environment.
- Knowledge of First Nations Education, trends and current climate.
- Ability to maintain and work with confidential and sensitive information.
- Experience working with Indigenous people, organizations, and communities.
- Respect for, sensitivity towards, knowledge and understanding of shíshálh Nation culture, traditions, programs and service delivery.
- Knowledge of best practices in administration processes.
- Strong project management and prioritization skills. Ability to work in a fast-paced environment.
- Possession of a valid BC driver's license is an asset.
- Acceptable Criminal Record Check with Vulnerable Sector Search.

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