Implementation Coordinator

2 weeks ago

Sechelt, Canada Shishalh Nation Full time
The swiya of the shíshálh people lies between Queens Reach in Jervis Inlet and Howe Sound on the south coast of British Columbia. Historically there were four main settlements at kalpilin (Pender Harbour), ts'unay (Deserted Bay), xenichen (Jervis Inlet) and tewankw near Porpoise Bay. shíshálh Nation is committed to innovation in program and service delivery designed to assist our members and community to achieve greater independence, wellness and self-sufficiency. Foundational to our shared work is the protection, promotion and practice of shíshálh culture, language and laws within our swiya.

This position provides administrative and research support to the manager by organizing information and meetings, inputting, organizing, analyzing and retrieving information and writing letters and minutes of meetings. The individual will correspond with proponents and government officials.

Note: This is a 1-year maternity coverage position with the opportunity to extend or become permanent.

Duties and Responsibilities:

Industry/Government Relations:

- Write application letters, including incorporating the evaluations from experts and cultural information.
- Draft reports for the Divisional Manager as requested.
- Correspond with industry and government officials regarding applications as directed.
- Represent shíshálh Nation in Technical Working Groups.

Coordinates the enactment of Implementation Boards, including:

- Plan and coordinate the execution of meetings including taking minutes.
- Participate in the development of draft work plans.
- Coordinate the execution of the implementation plans.
- Track the progress of each work plan item.
- Draft reports for the Implementation Board.
- Plan and coordinate community engagement in consultation with the Implementation Board.
- Assist in developing and tracking budgets.

Administration:

- Responsible for information gathering, sharing and analysis.
- Coordinate archaeological studies including Service Agreements and Invoicing.
- Responsible for updating, maintaining, and organizing all databases.
- Responsible for creating new databases, tracking systems and statistical information when necessary.
- Ensure the Division Manager is notified immediately of any time-sensitive or strategically sensitive information contained in the new correspondence.
- Ensure all digital files are organized and up to date.
- Catalogue all archival information, including applications, which are not already in the digital database.
- Create application packages and ensure packages are received by the application team forty-eight hours prior to the application meeting.
- Attend all application meetings.
- Take minutes and distribute them to the application committee.
- Create the action item list from the meeting.
- Assist with booking meetings when necessary.
- Other duties as assigned.

Qualifications:

- University degree in Archaeology, Anthropology, Indigenous Studies or equivalent relevant experience.
- Experience in a business environment (public or private sector, preferably in a resource-based organization), including technical and project management roles.
- Demonstrated proficiency in the following: conflict resolution, strategic and tactical planning, project management principles and practices, analysis and critical thinking, creativity and innovation in problem-solving, interpersonal and communication skills (written and verbal), and organizational skills.
- Ability to build and maintain trust.
- Ability to drive results through others.
- Demonstrated experience using Microsoft Office programs, including Word, Excel, and Outlook.
- Experience with computer-based GIS (Geographic Information Systems) preferred.
- Experience writing reports and taking minutes and all aspects of coordinating meetings.
- Ability to work effectively as a member of the department team.
- Effective interpersonal skills, including tact and diplomacy.
- Effective verbal and written communication skills.
- Ability to manage multiple tasks and to respond to changing priorities.
- Ability to maintain a high level of accuracy and confidentiality.
- A valid driver's licence and completion of a criminal record check.
- Physical and mental ability to perform the duties of the position.

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