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Executive Assistant to Chief/Associate Chief Justice

1 month ago

Calgary, Alberta, Canada Government of Alberta Full time
Job Title: Executive Assistant to Chief/Associate Chief Justice

The Ministry of Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system.

Main Responsibilities:
  • Review background information on matters requiring the Chief/Associate Chief Justice's attention and relay discrepancies or potential concerns.
  • Respond effectively to inquiries on operational or administrative matters, acting as the initial contact for Government officials, the judiciary, Court staff, the legal profession, and the public.
  • Take and transcribe judgments, confidential correspondence, judicial reports, speeches, and other correspondences.
  • Act independently to provide support to the Chief/Associate Chief Justice in all aspects of their judicial and personal duties.
  • Maintain the Chief/Associate Chief Justice's calendar and coordinate travel arrangements.
  • Provide highly personal and confidential administrative services.
  • Compose judicial and personal letters and memorandums.
  • Work independently on special projects and assignments.
  • Assist the Chief/Associate Chief Justice on special boards and commissions.
  • Liaise with various Federal and Provincial Government officials and external agencies.
  • Prepare and format final judicial determinations and electronic judgments.
  • Verify legal text and research information on cases.
  • Coordinate with the clerk's office on filing and distribution of completed judgments.
  • Follow policies for notification and release of judgments to the media.
  • Ensure completed judgments are forwarded to the Provincial Judgment Database.
Requirements:
  • Excellent time management, organizational, and coordination skills.
  • A high-level of independent action and thought.
  • Excellent verbal and written communication skills.
  • Public relations skills, including professionalism and relationship building.
  • The ability to multitask and organize conflicting priorities.
  • Strong organizational skills and attention to detail.
  • Experience in identifying and setting priorities.
Qualifications:
  • Fluency in English (orally and in writing) is mandatory.
  • A two-year related diploma and three years of progressively responsible related experience; or equivalent.
Preferred Qualifications:
  • Strong experience managing day-to-day operations.
  • Legal profession experience.
  • Strong computer skills and knowledge of relevant software.
  • Experience with writing and editing correspondence.
  • Experience in issues management.
  • Excellent organizational and analytical skills.
  • Ability to maintain confidentiality and handle sensitive matters.
  • Must have unquestionable integrity.
What We Offer:
  • Permanent full-time employment.
  • $57,453 - $81,826 per year.
How to Apply:

Applicants are advised to provide information that clearly demonstrates how their qualifications meet the advertised requirements.