Senior Finance Coordinator

Position: Permanent 28hrs/wk (4 day hybrid work week-(min 2 days in office) w/ up to 30 additional days for busy seasons (audits etc.)

Compensation package: $81,900/year annualized (additional days $45/hr) + Benefits Package (5% RRSP match, Full Health 80% employer, 20% employee), 4 weeks paid vacation + additional week during Christmas, 18 sick days, 5 personal days (annualized)

Start Date: September 2, 2025 or upon availability

Big Brothers Big Sisters of Ottawa is part of a National Federation comprised of 90+ Member Agencies servicing more than 1,100 communities across the Country.

Vision: All young people realize their full potential

Mission: Enable life-changing mentoring relationships to ignite the power and potential of young people

The Agency is looking for a resourceful, adaptable individual to join as a Senior Finance Coordinator to help support our continuously improving organization to deliver impactful mentoring services in Ottawa and Renfrew County communities. The successful candidate will work closely with and report to the Executive Director of the Ottawa agency.

The ideal candidate is connected to cause and committed to the principles of Equity, Inclusion, Diversity and Belonging.

This is a great opportunity to join a learning-based, authentic culture that offers flexible work arrangements to prioritize work-life balance.

Position Summary:

The Senior Finance Coordinator is responsible for the financial reporting of BBBSO’s operations in accordance with the established policies and procedures and for the complete payroll cycle. The Senior Finance Coordinator will be responsible for all data entry to the financial systems and all reports.

Key Areas of Responsibility:

- Ensure the integrity of the accounting system is in accordance with GAAP
- Create and maintain BBBSO accounting system processes and documents
- Review all financial documents to ensure accuracy of data entered
- Review A/P and provide guidance to Executive Director on payment schedule
- Prepare monthly financial statements and analytical review by Executive Director and Treasurer (see below schedule)
- Assist the Executive Director in preparing the annual budget
- Assist management in preparing budgets for grant applications and prepare financial reports for funders
- Prepare the annual audit working papers and liaison with auditors
- Prepare and submit Registered Charity Information Return to Canada Revenue Agency (T3010) 6 months after close of fiscal year;
- Prepare the HST, WSIB, and EHT and ensure the organization is in compliance with regulations
- Prepare, review and manage cash flow projections including management of A/R and A/P
- Staff liaison to the Finance and Audit Committee and auditors
- Other duties as determined by the Executive Director

Payroll and Data Systems Management

- Responsible with providing feedback on integrating all data systems (Quickbooks, Donor Management Software, Rise Management)
- Process by-weekly payroll using external provider (Rise People)
- Ensure accuracy of payroll including on and off boarding of new staff
- Responsible for remittance of RRSP and benefit plan payments
- Assist in maintaining HR files with all pertinent documentation, records of vacation and sick days;
- Help foster engagement and wellbeing in the organization

Qualifications:

- Degree or diploma in accounting with 3-5 years of experience in a small to medium-sized organization; CPA designation preferred
- Experience working with not-for-profit organization; must be familiar with non-profit finance and accounting regulations and charity.
- Experience using QuickBooks, Microsoft Office applications including Work, Outlook and Excel;
- Excellent organizational/analytical skills and attention to detail;
- Enjoys working in a dynamic office environment and as part of a team;
- Excellent oral and written communication skills;
- Member of the Canadian Payroll Association an asset
- Bilingualism would be considered an asset.

Big Brothers Big Sisters Ottawa is a comfortable working environment. The organization’s activities and programs offer exciting changes to work routine throughout the year. This position will include both in-office and remote work.

Creative and flexible work environment

- Small, highly collaborative team
- Professional development allowance annually

Equity, Diversity and Inclusion:

Big Brothers Big Sisters of Ottawa is an equal opportunity employer and is committed to hiring and recruiting a workforce and board inclusive of the diverse population it serves. Big Brothers Big Sisters of Ottawa promotes the principles of diversity and equity and adheres to the tenets of the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

This job posting is available in an alternative format upon request. If you are a person with a disability and require technical aids or alternate arrangements for tests or interviews, please advise us of these needs when you are contacted for an interview.

Please Note: All candidates must successfully complete a Vulnerable Sector Criminal Records check

How to apply: Applicants are asked to submit a CV and Cover Letter to Susan Ingram, Executive Director.

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