Administrative Assistant, Vascular Interventional Radiology
1 week ago
Job Type: Regular Full Time
Organizational Department: Sinai Health -> Mount Sinai Hospital -> Medical Imaging
Employee Group: Non Union
Location: Mount Sinai Hospital Campus - Toronto, ON M5G 1X5 CA (Primary)
Travel Requirement: N/A
Hours: 37.5 hours a week; Monday to Friday, rotating days and shifts
Salary Scale: N/A
Sinai Health is looking for an Administrative Assistant - Vascular Interventional Radiology who is aligned with our purpose to join our Medical Imaging team at our Mount Sinai Campus.
About the Medical Imaging Department
As a member of the Joint Department of Medical Imaging (JDMI) alongside University Health Network and Women's College Hospital, Mount Sinai Hospital's Medical Imaging Department offers a cutting-edge environment for advanced clinical practice, teaching, and research.
In this role you will:
- Manage and support several busy clinics and radiologist offices for the Joint Department of Medical Imaging (JDMI) in the Division of Vascular Interventional Radiology (VIR).
- Support the JDMI VIR radiologists at Sinai Health and UHN.
- Daily touch base with respective radiologist in clinic to determine workflow, assignments and tasks to be performed/completed to facilitate management of timely VIR procedures and associated tests.
- Action, facilitate and operationalize tasks and assignments as required by the VIR radiologists to ensure efficient processing with appropriate turnaround times.
- Provide administrative support of medical/professional personnel, including: acting in an independent manner to maintain written and/or electronic appointment/calendars of respective VIR radiologists.
- Provide efficient and effective reception responsibilities; organizing, modifying, escalating as necessary, and maintaining confidential electronic/paper filing and retrieval methods, systems and/or formats as well as appropriate documentation as required.
- Manage, monitor, expedite and schedule Medical Imaging patient appointment/visits and respective tests for VIR patients.
- Provide cross site support/coverage as needed to ensure operations is not disrupted for VIR division.
- Organize, arrange, coordinate and communicate small to mid-size formal and informal meetings/events.
- Provide functional supervision and leadership to onboarding or junior colleagues.
- Receive, greet and screen patients and visitors, obtain necessary information, direct patients and visitors to appropriate personnel.
- Answer, screen and forward telephone calls to appropriate personnel; respond to internal and external inquiries within scope of responsibility.
- Maintain office and other supplies at established inventory levels.
- Ensure office equipment is operational.
- Perform other related duties as required to support activities of the VIR division, including assistance to the VIR Clinical Supervisor to support the VIR Division stakeholders.
- Perform cross-functional duties as assigned or requested, consistent with the job classification.
Job Requirements:
Mandatory
- Successful completion of a University Degree or College Diploma in Healthcare, Business Administration or Computer Science.
- Minimum of three years' administrative assistant experience.
- Applicants with proven equivalent, recent and related experience may be considered.
Preferred
- Previous experience in a health care environment.
- Previous experience working in medical imaging.
Skills and Knowledge:
- Proficient in Radiology Information System (RIS), ABELMed and CERNER.
- Proficient with medical terminology and transcription.
- Exercise considerable judgment/independence and utilizes knowledge of medical terminology/advanced functions in administration and word processing services to facilitate the production of complex, confidential documents/materials for the VIR radiologists.
- Ability to collaborate effectively and respectfully.
- Advanced knowledge, skills and proficiency with computer software programs, i.e. MS Office Word, Excel, PowerPoint, Access.
- Knowledgeable and competent in medical terminology.
- Excellent written and verbal communication skills.
- Ability to work with minimum supervision.
- Demonstrated superior organization skills and ability to prioritize competing tasks.
- Superior work ethic, professionalism, dependability, initiative and positive attitude.
- Ability to make decisions, exercise good judgment in dealing with confidential information and/or in responding to inquiries.
- Excellent attention to details and follows on outstanding issues.
- Knowledge and experience in project management preferred.
- Reliable and flexible with ability to work efficiently in a fast-paced, multi-tasking and dynamic environment.
- Proven public relations skills.
- Demonstrated ability to work in a team environment, excellent work performance and attendance history.
If this sounds like you and you feel ready to build your administrative career within health care, apply now and let us know why you'd be a great addition to our team.
Open Date: 3/11/2025
Posting Deadline: 3/24/2025
All applications must be submitted by no later than 4:00pm of the posting deadline date.
Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases.
As an equal opportunity employer who understands that diversity enriches our community and culture, we invite applications from all qualified candidates including Indigenous Peoples, racialized people, disabled people/people with disabilities, women, and members of 2SLGBTQIA+ communities.
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