Operations Support Assistant

6 months ago

Penticton, Canada FortisBC Full time

**Affiliation**: MoveUP
**Employment Status**: Full-Time Temporary
**Salary**: $28.97 Hourly
**Temp Duration**: 6 months
**Workplace Flexibility**: No
**Posting End Date**: Open until filled

As the province’s largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity and propane to 1.2 million customers.

We're actively seeking new talent to join our mission of transforming B.C.'s energy landscape. As one of BC's Top Employers with a diverse team of over 2,600 employees, we are committed to a safe and inclusive culture where each of us can connect, belong, and grow. Join us, and together, let's shape a brighter future for B.C. Responsibilities
Provides administrative support to Operations Support group through the use of electronic scheduling/calendaring, the internet, spreadsheet, database, word processing, presentation, contact management and office productivity and marketing software tools. Administrative support including; liaising between customers and other FortisBC personnel; assisting with service, product and customer support inquiries and requests; maintaining filing systems, scheduling meetings and answering the department 1-800 number. Provides administrative and clerical support for the area and may be sole administrative support person for the location. Acts as an assistant to Manager(s):
prepares and/or composes a variety of correspondence, reports, presentation materials, charts and forms;
provides support with local purchases, generation of invoices and tracking of receipts, payments and expenses.
reviews incoming correspondence, acts on when appropriate or redirects to appropriate place/ person;
develops and communicates office procedures with Manager to ensure efficiency and effectiveness of office;
Acts as the main administrative contact for office or department; answers enquiries, answers telephone arranges meetings, books attendees, facilities and arranges catering. May attend meetings and take minutes.
Performs a wide variety of duties to ensure that the computerized device and equipment records database is correct and up to date, including:
Analyzing a variety of data, records and exception reports including:
Examines records and reports for correctness, appropriateness and discrepancies, and prioritizing items requiring investigation.
Accessing various databases and combination of database, purchase orders and other records to track down the source or sources of each error;
Contacting various internal personnel to obtain and provide information and explanations as required;
Requesting field checks when necessary;
Determining and implementing necessary corrections on appropriate computer system(s);
Explaining appropriate procedures to others;
Advising other affected departments of error and/or correction as appropriate;
Updating databases by importing, transferring or downloading files from other sources or by entering records
Preparing parameters to extract specific information and reports from databases
Recommending system improvements, investigating problems and developing and implementing alternative methods and database enhancements
Produce field inspection/removal orders, record test results & maintenance history and maintains status reports;
Maintains documents, manuals, catalogues and reports for the department involving; preparing, processing and distributing revisions and additional filings to ensure manuals are kept current.
Performs duties of a minor nature related to the above duties, including driving a vehicle, which do not affect the rating of the job.
**Requirements**:
High school graduation including courses in business communications and office practices
Eighteen (18) months directly related relevant experience, including records management and administrative support.
Strong communication and interpersonal skills to handle a wide variety of external and internal inquiries; including sound verbal and written communications skills with the ability to correct spelling, punctuation and grammatical errors as required to prepare and compose a variety of external and internal correspondence and process inquiries
Sound problem-solving, analytical and organizational skills.
Ability to be self directed, highly organized and adaptable to be able to re-prioritize and adjust workload and schedule in order to satisfy multiple external and internal demands.
Fast, accurate keyboard skills including the ability to format various types of correspondence, and reports into computer spreadsheets.

Our engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

  • Operations Assistant

    1 month ago

    Penticton, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an experienced Operations Assistant to join our team at beBee Professionals in Penticton. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that our office runs smoothly and efficiently.Key Responsibilities:Manage incoming communications, including phone calls and visitor...

  • Operations Assistant

    2 months ago

    Penticton, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Penticton. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phone...

  • Support Services Assistant

    2 months ago

    Penticton, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at beBee Professionals in Penticton. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phones,...

  • Support Assistant

    2 months ago

    Penticton, British Columbia, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a compassionate Personal Support Worker to provide essential care to clients in Penticton, Canada. As a key member of our team, you will play a vital role in enhancing the quality of life and promoting independence for our clients.Key ResponsibilitiesAssist clients with personal hygiene, dressing, and mobility, ensuring their...

  • Business Operations Assistant

    4 weeks ago

    Penticton, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly motivated and detail-oriented Office Operations Coordinator to join our team at beBee Professionals in Penticton. As an Office Operations Coordinator, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative...

  • Kitchen Operations Support

    2 months ago

    Penticton, British Columbia, Canada beBee Professionals Full time $25,000 - $35,000

    Job SummaryWe are seeking a reliable and detail-oriented Kitchen Helper to join our team at beBee Professionals in Penticton. As a key member of our kitchen operations, you will play a vital role in ensuring the smooth preparation and delivery of quality food to our customers.Responsibilities:Assist in food preparation, including washing and chopping...

  • Medical Support Assistant

    4 weeks ago

    Penticton, British Columbia, Canada Interior Health Authority Full time

    Job SummaryInterior Health Authority is seeking a skilled Nursing Unit Assistant to join their team in Penticton, BC. As a key member of the healthcare team, you will provide administrative support to ensure the smooth operation of the patient care area.Key Responsibilities Prioritize, process, and coordinate physicians' orders Act as a communication link...

  • Administrative Assistant

    4 weeks ago

    Penticton, British Columbia, Canada Hometown Furniture & Appliances (Penticton) Ltd. Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Hometown Furniture & Appliances (Penticton) Ltd. The successful candidate will provide administrative support to our office team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to the office team, including answering...

  • Operations Support Specialist

    1 week ago

    Penticton, British Columbia, Canada Ashoka Indian Cuisine Full time

    OverviewAshoka Indian Cuisine seeks an Operations Support Specialist to join our team. This role is responsible for providing administrative support to ensure the smooth operation of our establishment.This is a permanent, full-time position with a salary range of $45,000 - $60,000 per year, depending on experience.

  • Operations Support Specialist

    1 week ago

    Penticton, British Columbia, Canada Betts Electric ltd Full time

    Job Title: Operations Support SpecialistWe are seeking an experienced Operations Support Specialist to join our team at Betts Electric Ltd. This role will be responsible for providing administrative support to the operations team, ensuring seamless day-to-day operations and maintaining a high level of customer satisfaction.About the Role:The successful...

  • Restaurant Operations Assistant

    4 weeks ago

    Penticton, British Columbia, Canada SHREEJI FOOD INC. Full time

    Restaurant Operations AssistantAt SHREEJI FOOD INC., we are seeking a skilled Restaurant Operations Assistant to join our team. The ideal candidate will have a strong background in education and experience in the food industry.Key Responsibilities:Negotiate arrangements with suppliers for food and other supplies.Address customers' complaints or...

  • Packaging Operations Assistant

    4 days ago

    Penticton, British Columbia, Canada J & C Bottle Depot Full time

    About J & C Bottle DepotAt J & C Bottle Depot, we are seeking a detail-oriented and physically capable individual to join our packaging team as a Packaging Operations Assistant. This role is ideal for someone who is eager to learn and work in a fast-paced environment.Job DescriptionIn this position, you will be responsible for transporting raw materials,...

  • Medical Support Assistant

    4 weeks ago

    Penticton, British Columbia, Canada Interior Health Authority Full time

    We are seeking a Casual Nursing Unit Assistant to join our team at Penticton Regional Hospital. This is a Casual opportunity, which means there are no guaranteed hours and work requirements can vary from 0 - 37.5 hours per week.As a Nursing Unit Assistant, you will perform a variety of clerical duties related to the operation of a patient/resident care area....

  • Home Support Assistant

    2 weeks ago

    Penticton, British Columbia, Canada Nemia Guleng Full time

    Job Summary: We are seeking a skilled Home Support Assistant to provide high-quality, personalized care to our clients. Key responsibilities include administering bedside and personal care, administering medications, assisting clients with daily activities, and performing light housekeeping duties. Administer bedside and personal care Administer...

  • Medical Office Assistant

    4 weeks ago

    Penticton, British Columbia, Canada SOS Health Care Society Full time

    Job Title: Medical Office Assistant - Front Desk SupportAbout the Role:We are seeking a highly organized and detail-oriented Medical Office Assistant to join our team at SOS Health Care Society. As a Medical Office Assistant, you will be responsible for providing exceptional customer service to patients, families, and healthcare providers.Key...

  • Restaurant Operations Assistant

    4 weeks ago

    Penticton, British Columbia, Canada SHREEJI FOOD INC. Full time

    Job SummaryWe are seeking a skilled Restaurant Operations Assistant to join our team at SHREEJI FOOD INC. The ideal candidate will have a strong background in restaurant operations and be able to effectively manage daily tasks.Key ResponsibilitiesNegotiate arrangements with suppliers for food and other suppliesAddress customers' complaints or concernsPlan,...

  • Administrative Support Specialist

    4 weeks ago

    Penticton, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly skilled Business Operations Assistant to join our team at beBee Professionals in Penticton. As a Business Operations Assistant, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support to our office...

  • Medical Office Assistant

    4 weeks ago

    Penticton, British Columbia, Canada SOS Health Care Society Full time

    Job SummaryWe are seeking a detail-oriented and organized Medical Office Assistant to join our team at SOS Health Care Society. As a Medical Office Assistant, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting our healthcare team.Key ResponsibilitiesFront Desk Operations: Greet patients, direct...

  • Dental Assistant

    4 weeks ago

    Penticton, British Columbia, Canada Dentalcorp Canada Full time

    About Us:Penticton Dental Centre has been a trusted provider of dental services in South Okanagan for over two decades. Our team of highly skilled professionals is dedicated to delivering exceptional patient care and staying at the forefront of industry advancements through ongoing education and training.Our Team: Led by Dr. Matt Irvine, our team is...

  • Office Operations Assistant

    1 month ago

    Penticton, British Columbia, Canada beBee Professionals Full time $30,000 - $40,000

    beBee Professionals is seeking an Office Operations Assistant to join our team in Penticton. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office operations.Key Responsibilities:Provide exceptional customer...