Payroll & Administration Assistant

**Overview**

Burbank Developments is a diverse company that oversees the operations of several subsidiary companies.

We are looking for a permanent part-time _Payroll & Administrative Assistant_ to join our small team in Lantzville, British Columbia.

We are a family-owned and operated business, having operated on Vancouver Island for 28 years. Our office is located in Lantzville, BC, on 18 acres with vegetable gardens, fruit trees, and even a couple of chicken coops. Fresh farm eggs are a perk here. Have a dog? Great We’d love to meet them. We have a dog-friendly office environment, and we’re sure they’ll love running around ‘the farm’.

Under the direction of the both the Office Manager and Owner, you will be responsible for supporting the administration of the business including all aspects of union and non-union payroll, bookkeeping, HR and benefits administration, and more.

You want to make an impact and be a key contributor in the overall operations of a small business. You have formal payroll or bookkeeping training, 3+ years of experience working in an office environment, and strong attention to detail. Since we are a small team, we expect our team members to work independently, manage their time appropriately, and wear a number of different hats as we collectively contribute to the team’s success.

While this is currently a part-time role, there is room for the right person to grow and evolve, as we will be training you to be the successor to our full-time Office Manager. As a part-time employee, we are open to discussing what schedule would be mutually beneficial for both of us.

**Core Duties and Responsibilities**
- Accurately administer bi-weekly payroll for approximately 20 union and non-union employees and subcontractors
- Prepare and maintain payroll and related government remittances/filings, accounts receivable, expenses, payroll taxes and Workers’ Compensation Board (WCB) transactions
- Manage accounts payable/purchase orders, driving accuracy and on-time payment of vendor invoices
- Prepare T4s and Records of Employment
- Administer benefits and RRSP plans
- Be trusted to take on special projects as needed, which may span different areas of the business
- Maintain the General Ledgers, analyze and make any necessary adjustments prior to preparing month end statements for the owner(s).
- Prepare & maintain monthly/quarterly GST returns.
- Managing company bank accounts and expenses, including credit card managements & reconciliations and periodic cash flow statements.
- Manage monthly rental and other incomes as needed
- Update, balance & maintain budgets for construction projects
- Prepare annual Triple Net reconciliations
- Maintain and balance monthly intercompany transactions
- Update spreadsheets for annual rate negotiation meetings
- Prepare necessary documents to Accountant's office for year-end preparation, post and balance any adjustments as directed.

**Qualifications, Education, Experience**
- 3+ years experience in an office environment, preferably with bookkeeping and payroll responsibilities
- Certificate or Diploma in Bookkeeping, Business Administration, or Accounting an asset
- Solid understanding of Sage 50 & Microsoft Office (Excel, Word, Outlook)

**Skills & Abilities**
- Ability to prioritize & meet deadlines
- Excellent verbal and written communication skills to help us build out our documentation, processes, and internal communications
- Strong attention to detail
- Problem solving, time management & decision-making skills
- Confidence in managing confidential material and information with discretion, tact and diplomacy.

**Job Type**: Part-time
Part-time hours: 24 per week

**Salary**: $24.00-$28.00 per hour

Schedule:

- Day shift
- Monday to Friday

Work Location: One location