Administrator - Fleet and Facilities

3 weeks ago


Concord, Canada Trans Power Utility Contractors Inc. Full time

Trans Power Utility Contractors Inc. is a prime contractor to various utility, industrial and commercial clients, installing high voltage cables, transformers, switchgears, street and highway lighting, traffic signals, telecommunication equipment and natural gas plants. With over 30 years of industry experience, we pride ourselves on our ability to deliver timely, cost-effective, and quality solutions to our clients throughout Ontario.

This role will report directly to the Fleet and Facilities Manager. The roles and responsibilities of that of an administrator in the Fleet and Facilities Department, include but are not limited to:
**Receptionist Responsibilities**
- Run fuel reports in 2 software programs each morning for both yards - Vaughan & Hamilton
- Enter fuel reports into corresponding excel sheets daily
- Track and order fuel as needed for both yards - Vaughan & Hamilton
- Complete all yard fuel invoices each month. Attach packing slips to each invoice.
- Complete all job site fuel invoices each month in coordination with the Aggregates Coordinator
- Order all rental equipment for all crews as needed. This includes all small tools, cos shore, fencing, garbage bins, storage units, propane tanks etc
- Keep track of ALL rental orders in their corresponding excel sheets
- Code and complete all rental equipment invoices monthly. Ensuring rental dates match up, use PO to code and attach corresponding packing slips to each invoice.
- Manage and dispatch our Hydrovac teams daily
- Daily communication with Hydrovac rental companies
- Once all hydrovac orders have been received each morning, we then organize and arrange each job between our hydrovac teams and rental companies.
- Stay in constant communication with the mechanic shop and H&S team for any services, training dates, etc, for hydrovac teams
- Track the hydrovac disposal times each day and enter this information into the corresponding excel sheet
- Ensure the weekly disposal report we receive from the company matches our records of dump times.
- Update KM & Hours for all our fleet weekly
- Helping Fleet and Facilities manager & mechanic shop with Ministry of Transportation tasks, including but not limited to, renewals, certificates, fleet updates, etc.
- Filing and other administrative duties as needed.

**Requirements**:

- Excellent communication and interpersonal skills, with a friendly and professional demeanor
- Strong organizational skills and the ability to multitask efficiently.
- Proficient in technology and ability to utilize a computer
- Team player
- Ability to work in a fast-paced environment
- Working knowledge of Microsoft Office and other relevant software.

**Benefits**:

- Ancillary Benefits
- Employee assistance program
- Extended health care benefits
- Life insurance
- On-site parking
- RRSP match

**Schedule**:

- 8-hour shift (8 am to 4 pm)
- Monday to Friday

**Job Type**:

- 18-month contract
- opportunity for permanent position

**Work Location**:

- In person - 585 Applewood Crescent

**Job Type**: Temporary
Contract length: 18 months

**Salary**: $55,000.00-$60,000.00 per year

**Experience**:

- utility construction: 1 year (preferred)
- fleet and facility: 1 year (preferred)

Work Location: In person



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