Executive Legal Assistant

3 weeks ago

Vancouver, Canada General Partner for Carthos Full time

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,200 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary, and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management, and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

Osler is currently recruiting for an Executive/Legal Assistant in our Vancouver office. The incumbent will support the Office Managing Partner with general administrative and organizational duties as well as client related legal assistant tasks.

**Major Responsibilities**:

- Full Calendar Management, including scheduling and following-up on appointments, arranging internal and external meetings, accepting invites etc.
- Processing incoming communication and vetting external inquiries and requests
- Ensuring accurate time entries
- Submitting expense reports
- Assisting with Client and Business Development as it pertains to the MP’s practice
- Booking travel, hotels, and other accommodation
- Maintaining licences, reports, and other documents as they pertain to the MP’s practice
- Drafting correspondence and documents on MP’s behalf
- Liaising with internal stakeholders, practice and Firm members
- Setting up reminders and maintaining a BF system
- Conducting research and creating reports on various topics based on the MP’s needs
- Other ad hoc administrative duties as required

**Education and Experience**:
College or university certificate, diploma or degree in Executive Assistant or Legal Administrative Assistant program with a minimum of three years’ assistant experience. An equivalent combination of education, training and experience may be acceptable.

**Knowledge and Skills**:

- Minimum of three years of relevant Executive or Legal Assistant experience supporting Senior or C-Suite professionals in a law firm environment
- High proficiency with computer software including but not limited to advance Outlook, Word, Excel, FileSite/iManage skills, PowerPoint, One Place
- Superior attention to detail, organizational and time management skills with a proven ability to multitask and thrive in a high-pace environment
- Ability to exercise sound judgment and discretion while dealing with highly confidential information
- Ability to effectively communicate and establish rapport with people of various backgrounds, such as clients, Partners, Legal Professionals, Business Professionals, vendors, etc.

**Accessibility and Accommodation**

**Background and Reference Checks**

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

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