Bid Lead

2 weeks ago

Mississauga, Canada SNC-Lavalin Full time

**BID LEAD**

Reporting to the Manager, Bids the Bid Lead is responsible for preparing Spare Parts and Engineering Services proposals in compliance with the Bid Development and Contract Acceptance procedure. In this capacity, the Bid Lead is responsible for coordinating and producing proposals in response to a client inquiry (Request for Proposals, Expressions of Interest, Tenders, Budgetary Estimates, Qualifications, etc.) while assembling a proposal team with the relevant service, product and business knowledge required to win.

This is a highly networked role that requires an ability to work collaboratively with multiple functions and deliver under pressure and to challenging deadlines.

**JOB RESPONSIBILITIES**:
General duties and responsibilities include but are not limited to:

- Leads a designated bid team, consisting of technical, project management, procurement, commercial, legal and other personnel resources as required, to develop proposals/quotes that meet the customers’ needs as well as business objectives, on time and adhering to set proposal budgets
- Ensures proposals are compliant, competitive and of high-quality.
- Facilitates proposal kickoff meetings and regular status calls
- Creates the proposal outline and obtains scope descriptions, estimates and other inputs as required from the appropriate delivery groups
- Reviews, edits, and provides guidance on the creation of cover letters, executive summaries, and other key parts of proposals
- Facilitates proposal reviews
- Anticipates and mitigates potential delays to proposal submission, ultimately ensuring on-time delivery of the proposal approvals. Should the plan become ‘at-risk’, facilitates a review of the bid/no-bid decision with key necessary stakeholders
- Supports presentation of the final proposal to the Senior Management Team if required for approval
- Leads the Purchase Order acceptance process and reviews Purchase Orders for accuracy and alignment with proposals
- Enforces approved style guidelines and ensures a consistent look and feel of all outgoing proposals
- Works to create and improve best practices that ensure the RFP process is successful and efficient
- Recommends, manages and implements improvements of proposal tools and resources
- Leads proposal improvement initiatives, as identified
- Recommends and support implementation of supplier development strategies, as well as build relationships with our clients, following up timely on submitted proposals
- Maintains the proposals database with accurate and timely updates (e.g. Start Date, Price, Go/Get information, etc.)
- Adheres to all Corporate Policies and Procedures including Compliance, Risk and Levels of Authority

**KNOWLEDGE, SKILLS AND ABILITIES**
- A team player with strong interpersonal skills
- Ability to manage several bids concurrently and works well under deadline pressures
- Excellent English composition skills to write effective proposals
- Advanced user in Microsoft Office Suite (Word, Excel, PowerPoint, and Access) and Adobe Creative Suite
- Strong organizational skills, work planning skills, and the ability to work with minimum supervision
- Innovation is an asset with proactive mindset to aid in improving processes
- Strong communication skills
- Must be familiar with Nuclear projects and engineering/technical terminology
- Conversant with Nuclear’s corporate objectives, work methods, processes, procedures and organization
- Strong problem-solving capabilities required to tackle a wide range of unique problems
- Must have a solid understanding of costing and pricing models and its principles/requirements relating to treatment of risks, margins and cashflows

**QUALIFICATIONS**
- Combination of post-secondary education with relevant work experience, minimum of 7 years-experience
- Engineer or technical background an asset (equipment/spare parts business well weighed as well)
- Association for Proposal Management Professional (APMP) Foundation level certification.

**Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).**

**Successful applicants will be notified about SNC-Lavalin’s accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.

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