Clerk/receptionist
3 weeks ago
Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.
Effective October 26th, 2021 all staff for all positions across Health Care require full COVID 19 vaccination. All positions, require that you are fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and there are no exceptions.
**Position Highlights**
We are currently looking to fill an exciting
**casual** position as a
**Clerk/Receptionist **at
**Central City Tower **located in
**Surrey**,
**B.C**.
**Valued Benefits**
A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.
Detailed Overview: The Clerk/Receptionist provides reception, secretarial and clerical support functions within the Office Operations area of the Central City Tower. Responsibilities:
- Performs receptionist duties including answering telephones, directing calls, taking messages, receiving visitors and attending to general inquiries.
- Receives and distributes mail. Places phone calls for messenger and courier services as per established procedures.
- Maintains filing systems, photocopies, faxes, composes and types correspondence, overheads and reports utilizing wordprocessing, spreadsheet, and presentation software.
- Matches documents such as invoices, packing slips with purchase orders. Verifies the accuracy of invoices by checking items such as quantities, prices, extensions, discounts and totals; follows up on discrepancies by contacting the appropriate department or vendor for information. Allocates invoices to internal accounts by assigned codes such as cost centre codes and records information as per established procedure. Types requisitions for equipment and supplies for signature as required or as per pre-established standing orders with vendors.
- Maintains records such as supply and equipment inventories, floor plan occupancy lists, phone lists and departmental operating statistics. Accepts equipment returns from the facilities and forwards to appropriate vendors for replacement as per established procedure. Inputs data and distributes information as required. Records departmental transfer dollars; verifies the accuracy of transfer dollars and refers discrepancies or problems to the supervisor or appropriate personnel.
- Books meeting rooms and equipment, orders catering services as instructed, sets up meeting rooms with equipment, supplies and materials as required and prepares meeting rooms for next scheduled meeting(s).
- Updates departmental manuals as instructed by performing duties such as typing updates received and replacing pages in manual binders.
- Performs timekeeping duties as required by inputing hours into the payroll system, and distributing cheques and pay stubs to staff.
- Maintains departmental levels of stationary, office supplies and resources according to predetermined levels by methods such as photocopying, completing requisitions for signature and forwarding approved requisition to appropriate personnel.
- Calls in service requests for office equipment such as photocopiers and fax machines.
- Assists the Coordinator with issues related to building maintenance and security services by performing duties such as following up on requests or typing reports.
- Performs other related duties as required.
Qualifications:
**Education and Experience**
Grade 12, plus two years' recent related experience or an equivalent combination of education, training and experience.
**Skills and Abilities**
- Ability to type at 50 w.p.m.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to organize work.
- Ability to operate related equipment.
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