Receptionist / Administrative Assistant

3 months ago

Brantford, Canada Barry Callebaut Full time

Receptionist / Administrative Assistant

**Location**:Brantford, ON, CA, N3V 0A8At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world’s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond
- About the role-
- Key responsibilities- Maintain all badging activities - including door and time clock swipe cards.
- Maintain business card program for Brantford site.
- Purchase, inventory and maintain office supplies.
- Collaborate with other departments for information exchange.
- Front office receptionist responsibilities include; handling incoming calls and greeting visitors and guests
- Provide HR process support which may include; scheduling appointments, maintaining records, and providing process-related guidance and information to employees.
- Assist HR in all aspects of hiring process which will include job postings, correspondence with applicants and scheduling interviews.
- Assist HR with multiple lists, spreadsheets, training, record keeping and daily employee attendance.
- Take lead on internal team-building events by coordinating logistics, collateral, catering, setup, and tear-down
- Manage, maintain, and troubleshoot office equipment, systems and processes; train staff members on proper operation and handling of equipment
- Manage resource scheduling utilizing Microsoft Outlook calendars (e.g. conference rooms, hardware)
- Track office supply inventory and order office supplies, as needed, using cost-effective approach
- Process and distribute office mail, type and distribute correspondence, make copies, etc.
- Maintain orderly conference rooms, workrooms, kitchens, and lobby.
- Meets/Exceeds requirements for food and employee safety.
- About you- Post-Secondary education plus a minimum of 3+ years’ of relevant experience with a multi-line phone system.
- Prior HR experience preferred.
- Intermediate Microsoft Office, Excel and Power Point and HRIS/SAP experience.
- Knowledge of attendance tracking and ADP Time & Attendance.
- Must be able to sit for long periods of time at a reception station and computer.
- Able to move freely throughout the building to access file cabinets, office equipment, supply room, etc., and ability to lift up to 15 lbs.
- Effective time management skills.
- Strong phone etiquette.
- Excellent verbal and written communication skills.
- Customer Service Orientated.
- Flexible & able to Takes Initiative.
- Organizational Commitment.
- Good Listening and Communication Skills.
- Must be able to maintain confidential information.At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. **#oneBC - Diverse People, Sustainable Growth.**

If you want to learn more about Barry Callebaut, please find further information here.

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