Family Medicine Liaison Coordinator

5 months ago

Edmonton, Canada Alberta Medical Association Full time

**Are you an experienced administrative professional looking for a great opportunity? Do you want to support Alberta doctors in their provision of quality health care in our province?**

If yes, the **Alberta Medical Association** is recruiting for a full-time **Family Medicine Liaison Coordinator to support the **Sections of Family Medicine and Rural Medicine.

**Why work for the AMA?**

At the AMA, we take pride in hiring client-oriented relationship builders who embrace teamwork, personal growth and development and truly want to help us succeed. We seek employees who understand and realize value in what they are doing and are personally committed to their roles within the AMA. As part of our “employee experience,” we provide a competitive compensation package, comprehensive benefits, work-life balance and development opportunities.

**Position Overview**

The Sections of Family Medicine (SFM) and Rural Medicine (SRM) are sections within the Alberta Medical Association (AMA) that represent family physicians in a complex health system and are accountable to their members. They represent the interests and realities of Alberta’s family physicians and advance relationships by providing a conduit between the profession, the AMA, government, and other stakeholder groups. The Family Medicine Liaison (FML) is a joint venture between the SFM and SRM to combine resources to realize their common membership goals and strategic priorities.

Reporting to the Manager, FML, the Coordinator is responsible for the provision of operational and administrative support and services to the SFM and SRM. In this role, you will:

- Create structure by developing and implementing standards, policies and procedures for the administration of the day-to-day activities of SFM and SRM.
- Plan and implement activities to support the SFM and SRM in meeting their strategic goals and objectives.
- Conduct research on a variety of topics, analyze information and create reports with options and recommendations for Manager, FML and section executives.
- Coordinate and support meetings, including scheduling, taking notes and preparing final minutes that identify action items and responsibilities, as well as support work arising from meetings.
- Support the development and management of the SFM, SRM and FML budgets.
- Understand and proactively monitor work/initiatives in relation to section bylaws, identify and bring forward to Manager, FML, issues of concern.
- Oversee and deliver SFM’s Awards, SRM Tarrant Scholarship and Enhancement Programs.
- Coordinate the production and distribution of regular and ad hoc communications; proof, edit and format communication; maintain section webpages; etc.
- Coordinate the sections' succession processes, (e.g., Nominating Committee requirements, elections, etc.); ensuring adherence to governance.

**Education and Experience**
- Post-secondary diploma in office administration, business administration or related. Equivalent combination of education and experience will be considered.
- At least five years of senior administrative experience in a professional office or healthcare environment including:

- Governance related work - both organizational and meeting.
- Project/strategic work plan coordination including drafting plans, monitoring progress, tasks, budgets and timelines.
- Conducting research, analyzing information, creating and delivering reports with recommendations.
- Meeting coordination including agenda and PowerPoint development, taking minutes and tracking action items.
- Experience working with Microsoft Office 365 including Word, Excel, PowerPoint, Outlook, database concepts and Information Technology methodologies (white boards, polling, etc.).

**Skills**
- Member-focused; excellent interpersonal skills with strong customer service focus.
- Strong organizational skills, with an ability to prioritize workload.
- Forward thinking and proactive, able to think ahead and anticipate needs and work to be done. Excellent written and verbal communication skills.
- Good problem solving/critical thinking skills.
- Proficient in quickly and accurately synthesizing discussions and determining required actions.
- Takes responsibility and thrives with minimum instruction and/or feedback, while at the same time receives direction well.
- Exercises initiative, discretion and good judgment.
- Is responsive to work challenges and adapting to change, being flexible and prioritizing quickly.
- Maintains subtle boundaries between related but separate organizations that are part of every workday and often factor simultaneously on tasks.

The salary for this role is between $62,603 - $81,386 per annum.

**Job Types**: Full-time, Permanent

**Salary**: $62,603.00-$81,386.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Work from home

Schedule:

- Monday to Friday

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