Clerical Assistant
4 weeks ago
**Clerical Assistant (PGME)**:
**Primary Purpose**: To support coordinator(s) in the effective and efficient delivery of Postgraduate Medical educational programming that meet the needs of Postgraduate Medical Education office, residency programs, resident trainees and/or outside stakeholders.
**Nature of Work**: The position reports to the PGME Manager, and the Associate Dean PGME to support PGME’s mission to develop, implement, research, and support residency programs and training for the 24 programs and 450 residents training with the College of Medicine at University of Saskatchewan. This position assists in the coordination of various educational activities, and other administrative processes and activities as assigned. Working collaboratively to organize and prioritize the workload is important to ensure projects are completed on time. Strong organizational skills and managing multiple tasks with deadlines will be critical. Respectful relationships with colleagues and stakeholders are essential and diplomacy and tact is required.
**Typical Duties or Accountabilities**:
- Provide administrative assistance to team leaders
- Process event and course registrations
- Prepare documents, meeting agendas, meeting minutes, forms, brochures
- Maintain accurate records and assure document control
- Prepare communication and information updates
- Enter date and maintain databases to ensure accurate and secure information is kept
- Schedule, book and coordinate meetings and meeting spaces
- Research costs and options for coordinators
- Assist in maintaining office space and equipment, troubleshoot as needed
- Support a respectful, well-organized, and neat work environment
- Other duties as assigned to support the ongoing operations, strategy implementation and innovations in PGME
**Education**: Completion of Grade 12 and a recognized post-secondary administrative assistant or business certificate program. An equivalent combination of education and experience may be considered.
**Experience**: Two to four years of work experience in a similar setting. An equivalent combination of training and experience may be considered.
**Skills**: Strong organizational and time management skills; the ability to manage multiple tasks and meet deadlines; meticulous attention to detail and accuracy; proficiency in all aspects of clerical work and working knowledge of office processes, including bookkeeping skills and records management; effective interpersonal and communication skills, both written and verbal, sometimes managing multiple strings of communication; ability to take initiative, learn and adapt; ability to work independently as well as collaboratively; proficiency entering and retrieving data and reports from a data base or Excel format; demonstrated computer.
**Department**: College of Medicine - DnOffce
**Status**: Term 2 years with the possibility of extension or becoming permanent
**Employment Group**: CUPE 1975
**Shift**: Mon-Fri, 8:00-4:30
**Full Time Equivalent (FTE)**: 1.0 FTE
**Salary**: The salary range, based on 1.0 FTE, is $23.12 - 30.31 per hour. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Operational Services
**Salary Phase/Band**:Phase 4
**Posted Date**: 1/11/2023
**Closing Date**: 2/14/2023 at 6:00 pm CST
**Number of Openings**:2
**Work Location**:May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines
**Criminal Record Check**:Not Applicable
**Driver's License and Abstract Check**:Not Applicable
**Education/Credential Verification**:Not Applicable
**Vulnerable Sector Check**:Not Applicable
Please review the University of Saskatchewan's **health and safety requirements** for faculty, staff and students in consideration of the COVID-19 pandemic.
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