Administrative Assistant to Qeii Medical Site Lead

3 months ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID**:181969**
**Company: Nova Scotia Health**
**Location**:Central** Zone, **Halifax Infirmary Robie Street Entrance - QEII**
**Department**:MED Physican Resources**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: MGMT/NON-Union** **Management/Non Union** Position**
**Posting Closing Date**:17-May-24**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
The Administrative Assistant to the QEII Medical Site Lead is responsible for providing comprehensive administrative support to the Site Lead by effectively coordinating the day-to-day operation of the Site Lead’s office. The Administrative Assistant will develop and maintain processes for issues management. They will establish and maintain a variety of information systems. The Administrative Assistant will provide administrative support to committees chaired by the Site Medical Lead or to organization-wide committees/task forces/foundations/auxiliaries, etc. chaired by others. The range and diversity of responsibilities will require the Administrative Assistant to adopt a flexible approach. The ability to work independently, often under pressure to tight deadlines, is essential.

**About You**:
We would love to hear from you if you have the following:

- Post-Secondary diploma in a recognized office administration, business administration or secretarial program required
- Undergraduate degree is an asset
- Minimum of 5 years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders required
- International Association of Administrative Professionals (IAAP) certification is an asset
- Excellent communication, interpersonal, prioritizing and organizational skills
- Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
- Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
- Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Permanent, Full-time position, 75 hrs bi-weekly

**Compensation and Incentives**:
$25.13 - $31.61 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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