Associate Corporate Buyer

2 weeks ago

Toronto, Canada City of Toronto Full time

**Job ID**:45465

**Job Category**:Finance, Accounting & Purchasing

**Division & Section**:Purchasing & Materials Management, Purchasing Client Services

**Work Location**:City Hall, 100 Queen St W.

**Job Type & Duration**:Full-Time, Permanent Vacancy

**Salary**:$35.17 - $38.53, TF0557 and Wage Grade 9

**Shift Information**: Monday to Friday, 35 hours per week,(hybrid)

**Affiliation**: L79 Full-time

**Number of Positions Open**: 1

**Posting Period**: 2-May-2024 to 16-May-2024

**Major Responsibilities**:

- Assists Corporate Buyers and Senior Corporate Buyers in the development of competitive procurement processes.
- Assists in the preparation of product specifications descriptions/scope of work.
- Edits and processes requisitions.
- Conducts invitational call process in accordance with the Purchasing By-laws, Policies and Procedures.
- Confers with suppliers regarding delivery, quality, etc., to ensure that divisional and specification requirements are met.
- Operates the City's automated purchasing system to process purchasing requests (e.g. purchase orders, quotation requests, proposal calls, etc.), and to update and retrieve purchasing information.
- Evaluates summary of bids and ensures that specifications, policies and mandatory requirements are met, and forwards to buyer or senior buyer for review.
- Processes purchase order amendments and contract renewals.
- Prepares purchase orders and related documentation (e.g. price agreements, correction sheets, etc.) from quotations, tenders and proposals.
- Assists in the review and follow up of non-competitive procurement requests for divisions.
- Maintains databases and retrieval systems for records/documents.
- Responds to inquiries requiring in-depth knowledge of the operational area/function. Prepares administrative reports and associated correspondence.

**Key Qualifications**:

- Possessing or in pursuit of a certificate from a recognized Purchasing program or an approved equivalent of education and/or experience.
- Practical purchasing related experience, preferably in a municipal environment.
- Experience working with Purchasing related policies and procedures (e.g., non-competitive procurements, purchase order amendments).
- Experience working with computerized purchasing systems (i.e., SAP, Ariba).
- Considerable experience with Microsoft Office Suite (Word, Excel, PowerPoint).

**You must also have**:

- Knowledge of the City's purchasing policies and procedures
- Strong verbal and written communications, with demonstrated ability to provide a high level of customer service
- Strong organizational, analytical, problem solving and multi-tasking skills with the ability to meet deadlines, handle competing priorities
- Ability to work independently, as required
- Ability to work additional hours as operational demands require, i.e., year-end or other peak periods
- Good knowledge of the products and services used by the City and designated Agencies and Corporations, an asset

**NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES**:
**Equity, Diversity and Inclusion**

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

**Accommodation

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