Automotive Parts Coordinator

5 months ago


Ottawa, Canada Assured Automotive Full time

**Company: Assured Automotive**

**Job Description**:
The Parts Coordinator’s primary responsibility and accountability is to provide an exceptional and successful customer experience while proactively managing the process of ordering, receiving, storing, dispatching and returning parts for each repair order. The Parts Coordinator plays a pivotal role in the success of the customer’s experience by verifying the accuracy and quality of parts received in a timely manner as per the production schedule and vehicle needs.

**Key Job Responsibilities**
- Ensure consistent execution of WOW (Wow Operating Way) plan.
- Communicate all customer requests and needs to appropriate team members.
- Work with vendors to order and receive all parts as indicated on the repair orders confirming the quality, correctness and quantity of parts received, accurately identifying parts necessary to complete repairs in the shop.
- Ensure timely parts distribution to the shop in accordance with the production schedule.
- Enter all parts invoices into the recommended Management Information System (MIS).
- Label and track all parts by the R.O.# and store them with the vehicle and/or scheduled repairs; Communicate all Parts Price Changes (also known as Parts Price Increases - PPI) to all required team members.
- Order and receive supplemental Parts in the MIS, monitor performance of parts, materials and sublet vendors. Ensure daily reconciliation of the parts vendor invoice history report (e.g. 043 Report).
- Ensure invoices and credit memos are posted and filed/scanned in a timely manner.
- Ensure vendor invoices have the correct negotiated discount to maintain proper profit margins.

**Education and/or Experience Required**
- High School Diploma or equivalent
- 1-3+ years of experience working with automotive parts (auto body parts is a bonus)
- Customer Service Oriented and strong organizational ability to manage pressure and conflicting demands and prioritize tasks takes initiative in problem solving situations
- I-Car Registered (working towards Gold Class certification)

**Required Skills/Abilities**
- Communicate effectively, both verbally and in writing
- Strong attention to detail and a high degree of accuracy.
- Effectively manage a fast-paced environment, demonstrating multi-tasking ability while working under pressure
- Working knowledge of vehicle repairs practices
- Management Information System: Summit, Repair Centre
- Working Knowledge of: Mitchell, Audatex
- Parts sourcing: Car-part, Progi, APU, LKQ B2B
- Solid problem-solving abilities
- Above average computer proficiency
- Above average organizational skills
- Ability to keep up and succeed in a fast-paced working environment
- Ability to work well with others and achieve common goals
- Other duties as assigned

**Other Requirements**
- Frequently required to bend, crouch, reach, handle tools
- Lift in excess of 50 lbs. of materials
- Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice._
- The physical demands of your job must be met to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job._
- #AASJ_


  • Parts Coordinator

    5 months ago


    Ottawa, Canada Assured Automotive Full time

    Assured Automotive, ON FandG Bank **Job Description**: ** Industry Leading Compensation, Benefits & Training ** We are seeking a qualified Parts Coordinator to join our winning team. The Parts Coordinator's primary responsibility and accountability is to manage the process of ordering, receiving, storing, dispatching and returning parts for each repair...

  • Parts Coordinator

    4 months ago


    Ottawa, Canada Assured Automotive Full time

    Assured Automotive, ON Nepean-South **Job Description**: ** Industry Leading Compensation, Benefits & Training ** We are seeking a qualified Parts Coordinator to join our winning team. The Parts Coordinator's primary responsibility and accountability is to manage the process of ordering, receiving, storing, dispatching and returning parts for each repair...

  • Ca - Parts Coordinator

    5 months ago


    Ottawa, Canada Assured Automotive Full time

    Assured Automotive, ON Orleans-South **Job Description**: ** Industry Leading Compensation, Benefits & Training ** We are seeking a qualified Parts Coordinator to join our winning team. The Parts Coordinator's primary responsibility and accountability is to manage the process of ordering, receiving, storing, dispatching and returning parts for each repair...


  • Ottawa, Canada Dilawri Automotive Group Full time

    **Automotive Parts Director** Manages the efficient and profitable operation of the Dilawri Auto Group Parts departments. **Essential Duties** - Forecasts goals and objectives for the departments and strives to meet them. - Hires, trains, motivates and monitors the performance of the Parts department managers. - Prepares and administers an annual operating...


  • Ottawa, Canada Dilawri Automotive Group Full time

    S. Dilawri Automotive Group is currently seeking a Parts Manager to join our dynamic team at our following dealerships: **Genesis Ottawa - 1 Laser Street** Essential Job Duties: - Assist in establishing pricing parameters in each customer category - Establish individual parts inventory levels and balances them for maximum turnover - Accountable for the...


  • Ottawa, Canada Dilawri Automotive Group Full time

    S. Dilawri Automotive Group is currently seeking a Parts Manager to join our dynamic team at our following dealerships: **Bank Street Mazda - 2575 Bank Street** Essential Job Duties: - Assist in establishing pricing parameters in each customer category - Establish individual parts inventory levels and balances them for maximum turnover - Accountable for...


  • Ottawa, Canada Dilawri Automotive Group Full time

    S. Dilawri Automotive Group is currently seeking an Assistant Parts Manager to join our dynamic team**.** Essential Job Duties: - Provide efficient and excellent customer services as it pertains to parts - Receive requests from employees for parts to fix customer vehicles in for servicing - Cost out parts to the Work Order for accurate billing and...


  • Ottawa, Canada Dilawri Automotive Group Full time

    S. Dilawri Automotive Group is currently seeking an Assistant Parts Manager to join our dynamic team**.** Essential Job Duties: - Provide efficient and excellent customer services as it pertains to parts - Receive requests from employees for parts to fix customer vehicles in for servicing - Cost out parts to the Work Order for accurate billing and...


  • Ottawa, Canada Dilawri Automotive Group Full time

    S. Dilawri Automotive Group is currently seeking Parts Advisors to join our dynamic team**.** Essential Job Duties: - Provide efficient and excellent customer services as it pertains to parts - Receive requests from employees for parts to fix customer vehicles in for servicing - Cost out parts to the Work Order for accurate billing and invoices - Attend to...

  • Parts Specialist

    5 months ago


    Ottawa, Canada NAPA Auto Parts Full time

    Company Description **A position for people who like to give advice** Whatever the division you join, your knowledge will be essential for our team. When a client needs a part, our **trusted **parts specialists are there to answer their questions and help them get the right one. we believe we don’t just deliver car and heavy vehicle parts all around the...


  • Ottawa, Canada The Boyd Group Full time

    ON Ottawa-East - 214127 **We put our team members first. You’ll receive a great salary and benefits, and experience the support and opportunity you deserve. You’re empowered to make decisions. You control your future.** **Job Description**: The Parts Coordinator’s primary responsibility and accountability is to provide an exceptional and successful...

  • Parts Advisor

    4 months ago


    Ottawa, Canada Surgenor Automotive Group Full time

    **CARSTAR OTTAWA EAST **is currently seeking an individual to join our team as an **Parts Advisor.** In business for over 55 years, the **Surgenor Automotive Group** is a family-owned company that continually strives to provide the best possible customer service which is only made possible with our amazing team. We pride ourselves in helping our staff grow...


  • Ottawa, Ontario, Canada Canadian Tire Kanata (Store 457) Full time

    Automotive Parts Specialist Job DescriptionWe are seeking a highly motivated and customer-focused Automotive Parts Specialist to join our team at Canadian Tire Kanata (Store 457). As a key member of our automotive team, you will play a vital role in promoting a customer-first environment and providing exceptional service to our customers.Key...


  • Ottawa, Ontario, Canada Canadian Tire Kanata (Store 457) Full time

    Automotive Parts Specialist Job DescriptionWe are seeking a highly motivated and customer-focused Automotive Parts Specialist to join our team at Canadian Tire Kanata (Store 457). As a key member of our automotive team, you will play a vital role in promoting a customer-first environment and providing exceptional service to our customers.Key...


  • Ottawa, Ontario, Canada Canadian Tire Kanata (Store 457) Full time

    {"title": "Automotive Parts Specialist", "description": "Key ResponsibilitiesAs an Automotive Parts Specialist at Canadian Tire Kanata (Store 457), you will be responsible for promoting a customer-first environment and working in conjunction with the Automotive team to achieve common goals.Key TasksAssist and educate customers on the purchase of automotive...


  • Ottawa, Ontario, Canada Canadian Tire Kanata (Store 457) Full time

    {"title": "Automotive Parts Specialist", "description": "Key ResponsibilitiesAs an Automotive Parts Specialist at Canadian Tire Kanata (Store 457), you will be responsible for promoting a customer-first environment and working in conjunction with the Automotive team to achieve common goals.Key TasksAssist and educate customers on the purchase of automotive...


  • Ottawa, Ontario, Canada Canadian Tire Kanata (Store 457) Full time

    Job Title: Automotive Parts SpecialistAre you passionate about automotive products and customer service? We're looking for a skilled Automotive Parts Specialist to join our team at Canadian Tire Kanata (Store 457).Key Responsibilities:Provide exceptional customer service and support to customers seeking automotive products and accessories.Assist customers in...


  • Ottawa, Canada Canadian Tire Kanata (Store 457) Full time

    Motivated to join a winning team? Parts Specialists being hired at a competitive wage scale with $18.00-$21.00/hr available The Automotive Parts Specialist (APS) works in conjunction with Automotive team and fellow associates to promote a customer first environment. The APS will focus on assisting and educating customers on the purchase of automotive...


  • Ottawa, Ontario, Canada Canadian Tire Kanata (Store 457) Full time

    Key Responsibilities:The Automotive Parts Specialist at Canadian Tire Kanata (Store 457) plays a vital role in promoting a customer-first environment. This position requires a strong understanding of automotive parts, accessories, and products.Main Tasks and Responsibilities:Maintain a professional appearance and foster a customer-first culture within the...


  • Ottawa, Ontario, Canada Tubmanchev Full time

    Job Summary:We are seeking a highly skilled Automotive Parts Specialist to join our team at Tubmanchev. As a key member of our Parts Department, you will be responsible for managing inventory, ordering parts, and providing exceptional customer service.Key Responsibilities:Contribute to the management of inventory and ordering of parts to meet customer...