Administrative Assistant
3 days ago
**Welcome to a place where people are at the heart of everything we do.**
Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.
We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.
When you join CIMA+, we welcome you to a place that you can call home.
**Mission**
We are looking for a project administrative assistant to join our Vancouver team. This position consists of providing administrative support to the project director and members of senior management as well as providing project coordination assisting project managers in the delivery of projects. The incumbent will be working under the supervision of the BC Regional Manager.
**Primary responsibilities**
- Provide Reception services by greeting visiting clients and sending/receiving courier/deliveries. Maintain visitor log.
- Assist Management in organizing and maintaining the requirements of office Health and Safety policies and procedures.
- Provide support to Management for the organization of in-house training and meetings.
- Prepare meeting minutes and various follow-up reports, letters and other documents addressed to clients and business partners.
- Provide project administration support, including edition of project specifications, drafting, editing of project communications. Manage workflow of document issuance to clients.
- Supporting the project manager, manage and track the issuance of construction administration documents and provide reminders to project managers.
- Assist Management in maintaining the Professional Practice Management Plan and Quality Assurance and Control programs.
- Manage travel arrangements, ensure follow-up, and send reminders regarding the signature of the project administrative documents.
**Profile**
- Diploma in secretarial studies or an equivalent
- Experience in consulting engineering.
- Excellent practical knowledge of Word (advanced functions), good practical knowledge of Outlook, PowerPoint, and Excel, SharePoint platform and Teams
- Good ability to work as part of a team
- Excellent organizational skills, autonomy, multiskilling, interpersonal skills, courtesy, and ability to carry out tasks quickly, in a timely manner
Contact Ibrahima Amadou
Onsite
-
Administrative Assistant
2 weeks ago
Vancouver, British Columbia, Canada North Shore News Full timePart-Time Administrative Assistant Location: North Shore News North Shore News is seeking a detail-oriented and proactive Part-Time Administrative Assistant to support our sales and marketing team. If you excel at organization, thrive in a fast-paced media environment, and can effectively manage multiple tasks while meeting deadlines, we'd love to...
-
Administrative Assistant
2 weeks ago
Vancouver, British Columbia, Canada North Shore News Part timePart-Time Administrative Assistant Location: North Shore News North Shore News is seeking a detail-oriented and proactive Part-Time Administrative Assistant to support our sales and marketing team. If you excel at organization, thrive in a fast-paced media environment, and can effectively manage multiple tasks while meeting deadlines, we'd love to...
-
Administrative Assistant
4 days ago
Vancouver, Canada University Canada West Full time**Position Job Title**: Administrative Assistant **Location**: Vancouver **Reports To**: Campus Manager **Hours**: Various Hours **About University Canada West**: University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown Vancouver, the university is defined by...
-
Administration Assistant
4 weeks ago
Vancouver, Canada Inn at Laurel Point Full timeSummary of Position: The Administration Assistant is responsible for the daily administration (“Administration”) of the Executive Office of the General Manager/Managing Director and the Rooms Division of the hotel. Responsibilities: - Manages administrative responsibilities including preparing, processing, updating and maintaining a wide range of...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada British Columbia Securities Commission Full time**Company Overview**: Centrally located in downtown Vancouver, the British Columbia Securities Commission (BCSC) strives to make the investment markets benefit the public - enabling people to achieve their financial goals, enterprises to grow, and British Columbia to thrive. Through smart rules, diligent oversight, strong enforcement and reliable guidance,...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada Vicuña Full timeReporting to the Area Director, the Administrative Assistant will provide administrative support to senior leaders across multiple teams in the organization. In addition to documents and calendar management, the Administrative Assistant will also help in preparing expense reports, booking travel, coordinating meetings and other ad-hoc tasks as they...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada Vicuña Full timeReporting to the Area Director, the Administrative Assistant will provide administrative support to senior leaders across multiple teams in the organization. In addition to documents and calendar management, the Administrative Assistant will also help in preparing expense reports, booking travel, coordinating meetings and other ad-hoc tasks as they...
-
Administrative Assistant
3 weeks ago
vancouver, Canada Vicuña Full timeReporting to the Area Director, the Administrative Assistant will provide administrative support to senior leaders across multiple teams in the organization. In addition to documents and calendar management, the Administrative Assistant will also help in preparing expense reports, booking travel, coordinating meetings and other ad-hoc tasks as they...
-
Administrative Assistant
4 weeks ago
Vancouver, Canada Wener Mgmt Full time**About Us** Wener Mgmt is a dynamic and innovative Artist Management company with offices in Vancouver, BC and Toronto, ON. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team. We are seeking a highly dynamic and vibrant Administrative Assistant to join our fast-paced, innovative environment. This role...
-
Administrative Assistant
1 week ago
Vancouver, Canada Pacific Community Resources Society Full time**Administrative Assistant II** **Human Resources, Vancouver Head Office** **Regular Full Time**| **Grid 9 ($27.51 - $28.66/hour)** **Opportunity** The Administrative Assistant provides support at the Vancouver head office of PCRS. This position provides administrative support to Human Resources as well as other administrative departments, on an...
-
Administrative Assistant
2 weeks ago
Vancouver, Canada Artin Properties Full timePart-Time Administrative AssistantWe are seeking a Part-Time Administrative Assistant to provide essential administrative and office support to the Finance and Admin Manager. This role is ideal for someone highly organized, detail-oriented, and efficient in handling administrative tasks while ensuring smooth office operations.What We Offer:Competitive hourly...
-
Administrative Assistant
16 hours ago
Vancouver, Canada Urban One Management Inc. Full time*** If you like variety in your day, look no further. As the Administrative Assistant you will be an integral part of the Urban One team performing reception duties, providing administrative support to various teams within our office and project sites, as well as being our first point of contact with clients, vendors, and visitors. * ESSENTIAL FUNCTION AND...
-
Administrative Assistant
3 days ago
Vancouver, Canada Proxima HQ Technologies Full time**Job Title**: Administrative Assistant **Company**: Proxima HQ **Responsibilities**: - Maintain and update company databases and records - Assist with the preparation of presentations and reports - Coordinate travel arrangements for team members - Assist with the management of company social media accounts - Provide general office management and support,...
-
Administrative Assistant
3 weeks ago
Vancouver, British Columbia, Canada Vicuña Full timeReporting to the Area Director, the Administrative Assistant will provide administrative support to senior leaders across multiple teams in the organization. In addition to documents and calendar management, the Administrative Assistant will also help in preparing expense reports, booking travel, coordinating meetings and other ad-hoc tasks as they arise. ...
-
Administrative Assistant
3 days ago
Vancouver, Canada Quattro Constructors Full time**Administrative Assistant** **JOB SUMMARY** This position is responsible for providing administrative support across Equipment Management, Accounting, Project Administration and Corporate functions. Areas of exposure and support will be primarily Accounting and Equipment Management. This position will support the Accounting Department with day-to-day...
-
Administrative Assistant
2 weeks ago
Vancouver, Canada IFG - International Financial Group Full timeJob Title: Administrative Assistant Type: Contract on W2 Location: Onsite: Vancouver Duration: 18 monthsAbout the job - The Administrative Coordinator will provide support to the Core Engineering team and their sub-teams, assisting with administrative functions and coordinating various tasks to ensure smooth operations.Summary of the opportunity - This role...
-
Administrative Assistant
2 weeks ago
Vancouver, Canada IFG - International Financial Group Full timeJob Title: Administrative Assistant Type: Contract on W2 Location: Onsite: Vancouver Duration: 18 monthsAbout the job - The Administrative Coordinator will provide support to the Core Engineering team and their sub-teams, assisting with administrative functions and coordinating various tasks to ensure smooth operations.Summary of the opportunity - This role...
-
Administrative Assistant
2 weeks ago
Vancouver, Canada Monita Faris Full timeCompany Description Corporate Governance Professional ServicesRole Description This is a part-time hybrid role for a Company providing Corporate Secretary and Governance for TSXV and CSE Company's with office located in Vancouver, BC. The candidate will be responsible for providing administrative support for clients, communicating effectively, and knowledge...
-
Administrative Assistant
2 weeks ago
Vancouver, Canada Monita Faris Full timeCompany Description Corporate Governance Professional ServicesRole Description This is a part-time hybrid role for a Company providing Corporate Secretary and Governance for TSXV and CSE Company's with office located in Vancouver, BC. The candidate will be responsible for providing administrative support for clients, communicating effectively, and knowledge...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada Sprott Shaw College Full timeEstablished in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in Administration, Business, Trades & Design, Nursing & Healthcare, and Child, Family & Community Support. Sprott Shaw...