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Administrative Assistant

4 months ago

Vancouver, Canada CIMA+ Full time

**Welcome to a place where people are at the heart of everything we do.**

Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

When you join CIMA+, we welcome you to a place that you can call home.

**Mission**

We are looking for a project administrative assistant to join our Vancouver team. This position consists of providing administrative support to the project director and members of senior management as well as providing project coordination assisting project managers in the delivery of projects. The incumbent will be working under the supervision of the BC Regional Manager.

**Primary responsibilities**
- Provide Reception services by greeting visiting clients and sending/receiving courier/deliveries. Maintain visitor log.
- Assist Management in organizing and maintaining the requirements of office Health and Safety policies and procedures.
- Provide support to Management for the organization of in-house training and meetings.
- Prepare meeting minutes and various follow-up reports, letters and other documents addressed to clients and business partners.
- Provide project administration support, including edition of project specifications, drafting, editing of project communications. Manage workflow of document issuance to clients.
- Supporting the project manager, manage and track the issuance of construction administration documents and provide reminders to project managers.
- Assist Management in maintaining the Professional Practice Management Plan and Quality Assurance and Control programs.
- Manage travel arrangements, ensure follow-up, and send reminders regarding the signature of the project administrative documents.

**Profile**
- Diploma in secretarial studies or an equivalent
- Experience in consulting engineering.
- Excellent practical knowledge of Word (advanced functions), good practical knowledge of Outlook, PowerPoint, and Excel, SharePoint platform and Teams
- Good ability to work as part of a team
- Excellent organizational skills, autonomy, multiskilling, interpersonal skills, courtesy, and ability to carry out tasks quickly, in a timely manner

Contact Ibrahima Amadou

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