Finance and Operations Officer

4 days ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Finance and Operations Officer

**Department/Unit**
- Biology

**Research Project**
- Ocean Tracking Network

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- GP032-24

**Employee Group**
- Grant-Paid

**Position Type**
- Term

**Duration of Contract (if applicable)**
- 1 year, with possibility of renewal

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $60,000 - $65,000 per annum (37.5 hours per week)

**About the Organization**
- The Ocean Tracking Network (OTN, **/**) is a international marine and freshwater monitoring platform that focuses on tracking the movements of aquatic animals in the context of ocean conditions and climate change. Established in 2008, OTN is one of 19 National Research Facilities supported by the Major Science Initiatives (MSI) funding program of the Canada Foundation for Innovation (CFI).

**Job Summary**
- Reporting to the OTN Finance Manager, the Finance and Operations Officer will support the financial management of technical team and research budgets. The Finance and Operations Officer will also be responsible for maintaining up to date forecasting and monitoring procurements. The Finance and Operations Officer will work closely with the Finance Manager and Senior Operations Manager to establish internal workflows and processes that streamline operations and ensure compliance with Dalhousie’s institutional financial management policies.

**Key Responsibilities**
- Support and monitor procurements for OTN technical teams and affiliated research programs, including collecting requirements and vendor details from technical leads, completing purchase requisitions, maintaining Asana procurement space, and following up with vendors.
- Work with the OTN Finance Manager, Senior Operations Manager, and technical leads to provide financial oversight on team budgets and action spending plans based on operational needs and organizational priorities.
- Track the financial status and performance of technical and affiliated research budgets and prepare monthly financial reports and reconciliations for budget managers.
- Establish and maintain internal financial policies, procedures, and best practices for the OTN alongside the Senior Operations Manager and Finance Manager.
- Provide general administrative support to research projects, including student payroll, research contract support, coordination of research activities and logistics, and deadline tracking.
- Assist with budget preparation for new funding initiatives as required.

**Note**
- The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Evening and weekend work may be required on an occasional basis to meet operational requirements.

**Required Qualifications**
- Undergraduate degree in accounting, business, economics, finance or related field, with a minimum of 2 years’ experience in financial management, bookkeeping, or related field.
- Strong financial management skills, including developing and monitoring complex, multi-million-dollar budgets and financial reporting.
- Excellent attention to detail and proficiency with spreadsheets and budget management platforms.
- Ability to work in a fast-paced environment with multiple competing priorities and deadlines with excellent prioritization and time management skills.
- Strong communication skills with the ability to translate financial information for a general audience.
- High degree of discretion with personal and confidential information.

**Assets**
- Experience managing operational and/or research-oriented budgets.
- Experience using project management platforms, such as Asana, to implement and follow collaborative workflows.

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a voluntary _RRSP_, health and dental plans and an employee and family assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 05/29/2024

**Close Date**
- 06/12/2024

**Open Until Filled**

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