Quality Doc Control

6 months ago

Sidney, Canada De Havilland Full time

De Havilland Aircraft of Canada Ltd. (‘DHC’) is a proudly Canadian aerospace company currently transitioning its corporate headquarters to Calgary, AB. DHC is undertaking a consolidation of its underlying subsidiary companies under a single brand currently offering engineering, aftermarket, new aircraft manufacturing, modifications, parts manufacturing, and flight training. DHC currently has approximately 1,200 employees based in BC, AB and ON as well as in markets and distribution hubs world-wide. Our strong entrepreneurial spirit, together with a culture of empowerment, quality and innovation create opportunities to grow and succeed in an organization with a proud heritage and bright future.

**Position Summary**:
The primary purpose of the Document Control Clerk is to preserve and maintain the integrity of the original documents and records, both in paper and electronic form. Labeling, sorting, cataloguing, scanning, and filing documents and records. The Document Control Clerk is accountable to retrieve in-house records, and support for off-site records. They are also accountable for creating and maintaining accurate electronic libraries, including a monthly review, and continuous purging files and folders to keep them up-to-date. The Documentation Control Clerk provides prompt response to Document Control Customers, is part of the cross training program to ensure coverage of all Document Control activities, including organizing and leading Document Control meetings, and creating and keeping up-to date work instruction related to this role.

**Duties & Responsibilities**:

- Preserve and maintain the Integrity of the original documentation and Electronic filing/storage system
- Labeling, sorting, cataloguing and properly filing new and returning documents
- Retrieves documents for in-house and sub-contractor use
- Maintain and input information onto the Master Excel spreadsheets
- Receives electronic documents; compress, rename and save into electronic storage system
- Scans original documents for in-house and sub-contractor use
- Documenting, packaging and sending proprietary documents off-site
- Reviewing and updating external documentation libraries (MSDS, BPS, etc) on a monthly basis
- Purging and properly discarding old and copies of proprietary documents
- Manage the master digital technical publications reference libraries; ensuring all is updated with revisions, temporary revisions, etc.
- Create and manage Document Control's Work Instructions and reference material
- Initiate meetings between Document Control and various departments to create and/or clarify procedures for managing documents

**Experience & Education Requirements**:

- High school diploma or equivalent
- Post-secondary education preferred
- Excellent paper and electronic filing skills
- Familiar with document scanning processes
- Familiar with word, excel, outlook, and Adobe Acrobat
- 1 to 3 years in a documentation control capacity preferred
- Familiarity with library processes preferred
- Familiarity with documentation control systems preferred

At De Havilland Aircraft of Canada (DHC), we are committed to protecting our people, customers, shareholders and the public through Health & Safety Excellence.
As such, it is an expectation that all employees maintain strict adherence to Health & Safety Policies and to perform key physical tasks of the position described in the job description and interview process. This may include but is not limited to the ability to work in a variety of environmental conditions including temperature extremes, confined spaces, working at heights and with or around chemicals.
Employees are expected to adhere to the use of personal protective equipment (PPE) when at work which must include but is not limited to the ability to maintain a positive fit test when mask use is required.
At De Havilland Canada, we aim to be inclusive and diverse and provide equal opportunity for employment. All qualified applicants, regardless of gender, age, race, religion, sexual orientation, and disability, are encouraged to apply. De Havilland will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise your Talent Acquisition representative. Information relating to the need for accommodation and accommodation measures will be addressed confidentially.
Any offer of employment is conditional on the completion of positive and satisfactory background checks, which may include, proof that you are legally entitled to work in Canada, professional references, verification of employment history, verification of educational background and criminal background checks.

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