Payroll System Specialist Financial Services

3 weeks ago

North York, Canada Seneca Polytechnic Full time

**Join the Renewed Seneca, The Next Seneca.**:
Guided by _The Next - A Strategic Plan for Seneca Polytechnic_, we offer a working environment that is innovative, flexible and encourages risk-taking. Joining Seneca Polytechnic brings opportunities for professional development and career growth. We focus on health and wellbeing in all its forms to provide a great employee experience.

**Position Summary**:
Reporting to the Senior Manager, Payroll, the Payroll System Specialist provides expertise in PeopleSoft Payroll (i3Payroll), CAAT Pension bolt-on, and OnBase, with a focus on maintaining data integrity. The incumbent ensures compliance with CRA requirements, conducts system updates in collaboration with ITS and HR, facilitates staff training and policy updates, supports bi-weekly payroll confirmation, addresses HR inquiries, and ensures timely year-end reporting according to CRA timelines. Additionally, they respond to inquiries, generate reports, and provide data reconciliation and analysis as needed.

**Responsibilities**:
**System Maintenance**
- Ensure system configuration aligns with CRA guidelines.
- Manage CAAT customization requirements.
- Administer collective union agreements.
- Adhere to Seneca policies and benefit programs.

**Quality Assurance**
- Conduct ongoing data reviews for system functionality.
- Establish and maintain Change Control procedures for payroll system maintenance.
- Monitor and review impacts of Oracle PeopleSoft updates on college payroll.
- Conduct unit testing and provide support for user acceptance testing.
- Support PeopleSoft integration with various systems.
- Document detailed functional analysis and maintain updated system documentation.

**Payroll Projects/Process Improvements/Analysis/Configuration**
- Provide leadership in system implementation, upgrades, and configuration changes.
- Lead and participate in testing teams for various projects.
- Administer payroll systems (PeopleSoft, CAAT Bolt-on, OnBase, Intranet, etc.).
- Support implementation of new payroll program changes and future initiatives.

**Reporting Analysis**
- Provide support and gather requirements for accurate report development.
- Prepare client and program reports periodically, addressing any issues and generating new reports.
- Enhance existing reporting needs.
- Validate information on reports for accuracy and ensure peer review before release.
- Process business inquiries accurately and timely, including reporting and reconciling data for process accuracy.

**Other Duties as Assigned**
- Manage highly confidential information with professionalism, ensure employee privacy is respected and data confidentiality is maintained.
- Stay updated on current developments in technology, collective agreements, and best practices.
- Provide support for bi-weekly payroll confirmation and year-end reporting, including T4/T4A slips, T2200, etc.
- Undertake other special projects as required.

**Qualifications**:
**Education**
- A minimum of three (3) year Diploma/Degree in Computer Studies, Business Administration, Accounting or Payroll.
- Completion of, or working towards obtaining, a Payroll Leadership Professional (PLP) designation through the National Payroll Institute is requirement.

**Experience**
- A minimum of three (3) years of relevant work experience in full-cycle payroll processing, including year-end reporting using PeopleSoft-Payroll for North America.
- Proficient in PeopleSoft reporting and analytics.
- Extensive project management experience.

**Skills**
- Proficient in PeopleSoft HCM modules, including Finance for payroll GL integration.
- Demonstrated database management skills within the payroll module.
- Skilled in Report/Query writing tools or SQL for report generation.
- Leadership and facilitation skills in project management, engaging stakeholders at different levels.
- In-depth understanding of legislation and labor contracts, especially compensation provisions in Collective Agreements, Administrative Terms & Conditions of Employment, Employment Standards Act, Human Rights Code, Employment Insurance Act, and relevant Revenue Canada Agency regulations.

**Note**: A skills assessment test will be administered during the recruitment process.

**Job Details**

**External Posting Date**:February 16, 2024
**External Closing Date**: February 25, 2024
**Pay Range**: Payband 9: $81,550 - $101,934 (Start Rate: $81,550 - $91,741)
**Hours**:37.5
**Work Type**:Hybrid
**Shift**: Monday to Friday, 9:00am - 5:00pm
**Ideal Start Date**: 2/26/24
**End Date**:
**Job Type**:Full-time, Permanent

**Note**: Seneca requires copies of educational credentials at the time of an interview. Confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency will be required upon hire.

**Seneca Polytechnic at a Glance**:
Seneca Polytechnic is Canada’s leading polytechnic with over 4300+ employee

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