Executive Coordinator

2 weeks ago

Dundas, Canada Adventec Manufacturing Inc. Full time

**What will you work on?**

The Executive coordinator reports to the President & Director of Operations, responsible for providing confidential, administrative support encompassing a range of responsibilities including project management, research, data collection/analysis, sales follow-up, and coordination of our CIP (continuous improvement) program.

**How will you create impact?**

**Providing Administrative support to President**
- Manage President’s calendar and schedule appointments.
- Arrange corporate travel and accommodations, and compile documents for travel-related meetings.
- Prepare and edit, high-quality correspondence/communications, and presentations and Conduct research, collect and analyze data to prepare reports, documents, summaries, and analysis of data.
- Provide timely feedback on pertinent business issues to the President during his absence.
- Organize, file, and retrieve documents and reference materials.
- Answer and manage incoming calls for the president to minimize distractions.

**Providing Marketing / Business Development support**
- Develop / Manage social media strategy for the company.
- Coordinate / complete responses to requests for information.
- Monitor, screen, respond to and distribute incoming communications.
- Maintain databases (ie. quote activity, sales follow-up, KPI’s etc.)
- Coordinate with outside suppliers for marketing materials.

**Culture Activities involvement**
- Arrange and coordinate with HR, meetings, luncheons, and other events.
- Collaborate with HR to develop and publish monthly employee newsletter and updates for communication screen in the cafeteria.
- Participate in social committee activities geared to improving morale and employee engagement.

**Continuous Improvement**
- Chair cross-functional committee, compile CI ideas from throughout business, triage and coordinate CI activities
- Liaise with internal staff at all levels to ensure smooth and timely execution of key strategic initiatives.
- Utilize/establish appropriate project management tools including timelines, budgets and progress reports to ensure timely implementation.
- Co-ordinate and carry out project-based work.
- Coordinate compilation of data from functional managers into KPI’s for analysis by operations leadership.

**What are your skills and experience?**
- Ultimate organizational skills
- Time management to create balance
- A positive attitude that thrives on having fun and working with smart, like-minded people.
- 1-3 years of administrative experience

**Qualification**: Any of Engineering degree, MBA, BA in Marketing or equivalent.

**What You Can Expect From Us**

Our mission is to push the boundaries of innovation, technology, and creativity.
- Growth and Career Opportunities
- Innovation, Collaboration, and Creativity.
- Comprehensive Benefits
- Yearly Bonus

**What’s it like to work here?**

Adventec Manufacturing is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isn’t for everyone, we have a proven record of opportunities for future advancement and internal transfers for our passionate and results-driven team. If you are a highly motivated, mature, and organized individual who enjoys a challenge and knows how to take initiative, we would like to hear from you.

We are located in Dundas, Ontario (Highway 5 & 6) - local to the Hamilton and Burlington areas.
- **We do appreciate all interest; however, only those selected for an interview will be contacted.**_

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$55,000.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Dundas, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 2023-02-28

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