Workforce Onboarding Coordinator

2 weeks ago

Calgary, Canada Jardeg-Construction Full time

Jardeg is seeking a Workforce Onboarding Coordinator to be based in our Calgary, Alberta location. This is a temporary position on 5 days on 2 days off schedule.

**Responsibilities may include**:

- Maintaining personnel files, including creating files for new employees
- Examines personnel files to answer inquiries and provide information to authorized persons
- Generates a variety of standard reports as required.
- Provide support to Talent Acquisition group which may include creating requisitions to hire, job postings, preparing offer letters, onboard new hires and assist in recruitment strategies
- Administer assigned employee program (i.e. Apprenticeship Program) for eligible employees including database maintenance, employees’ eligibility checks, coordination with different business units to collect required information and/or documents, order placement and distribution of certificates/plaques and awards/gifts to business units or employees
- Provide administrative support to HR client group which may include employee form preparation Administer Applicant Tracking and Onboarding systems Review and approve new hire / re-hire submissions and onboarding packages/documents Complete special project assignment as dictated by HR business needs
- Maintain employee databases such as training records/certificates for new and existing employees Arrange seminars and meetings
- Post communication of client group to company intranet Organize HR files and documentation on company intranet
- Assist HR client group regarding employee background checks
- Review and upload sign-on packages Scan and save HR forms and employee documents per e-Filing standards for each assigned client group and/or division Respond to employees’ inquiries made through the Onboarding inbox.

**Minimum Qualifications**:

- High School, College or University degree in a related field
- Ability to work under pressure and meet deadlines while maintaining a professional and courteous demeanor
- Strong data-entry, detail-orientation and analytical skills
- Able to work in team environment
- Strong verbal and written communication skills
- Intermediate knowledge in the use of Microsoft Outlook, Word and Excel

**Preferred Qualifications**:

- 1 to 2 years' experience in an office environment is an asset
- Post-secondary certificate or diploma in Human Resources Management from accredited institution is preferred
- An interest in pursuing or currently working towards the CPHR or any Human Resources related designation will be an asset
- Human Resource / Recruitment department experience preferred
- Advanced knowledge in the use of Microsoft Outlook, Word and Excel

Jardeg has quietly existed as the construction industry's best-kept secret for over 15 years. We provide several professional services, including recruitment, finance, and administration, for a select, elite group of companies who are proud suppliers of construction, maintenance, and turnaround services for Graham's sophisticated portfolio of large, complex projects.

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