Asset Control Specialist

1 month ago

Metro Vancouver Regional District, Canada BC Rapid Transit Co. Ltd Full time

**Marketing Statement**:
Join a company that has been a part of moving Metro Vancouver for over 35 years.

British Columbia Rapid Transit Company Ltd. (BCRTC) maintains and operates the Expo and Millennium SkyTrain Lines from our central facilities in south Burnaby. Our services connect downtown Vancouver to the cities of Burnaby, New Westminster, Coquitlam, Port Moody and Surrey. With the future expansion of both the Expo and Millennium Lines gathering pace, infrastructure renewal and new asset acquisition projects underway, this is an exciting time to join our team of over 1,200 dedicated employees, working on one of the longest fully-automated rapid transit systems in the world.

Our work encompasses roles such as administration, engineering, elevator and escalator maintenance, field operations, vehicle maintenance, and wayside (station and guideway) maintenance.

When you work for SkyTrain, not only will you help move Metro Vancouver, you will also have access to comprehensive benefits including paid vacation, medical benefits, transit passes, training and more. We are a proud equal opportunity employer, committed to a diverse and inclusive workforce.

Come explore what makes us one of BC’s Top Employers

**Responsibilities**:
OVERALL PURPOSE:
The Asset Control Specialist is responsible for:
Controlling and tracking all outstanding parts and non-inventory tools to ensure their disposition is accounted for and the associated repair documents are correct.
Assigning repair purchase orders and repair work orders.
Arranging shipping of parts and non-inventory tools for repairs.
Expediting and tracking of parts.
Updating daily the related computer records to ensure the currency and accuracy of the inventory and maintenance records regarding on hand and on order and in repair quantities.
Administering the warranty program along with the associated record keeping and reporting.
Maintaining all vehicle accident repair claims documentation and associated parts tracking.
Assisting and guiding BCRTC support shops regarding workflow solutions related to parts repair.

MAJOR RESPONSIBILITIES:
Controls the movement and reconciles the records of all RIP (repairable capital assets) components, repairable consumable parts, and non-inventory tools:
Checks parts and tools daily in quarantine against work orders and requisitions, verifies data matches, paperwork, and investigates and resolves any discrepancies.
Initiates shop repair orders for tracking of parts and tools.
Prepares tags for all parts and tools and records all relevant information and documentation.
Issues repair purchase orders with the designated supplier and records associated repair cost estimates.
Determines whether repairs are designated for in-house repair or by an outside supplier.
Revises repair work orders and purchase orders when a regular in-house repair needs to be sent to an outside supplier.
Segregates parts for engineering review and investigation.
Identifies the Asset ID and ensures that parts come from the correct location. If no Asset ID exists takes steps to create asset ID.

Coordinates shipping of parts and non-inventory tools for repair.
Establishes priorities of processing of parts and non-inventory tools.
Coordinates the movement of parts to and from in-house repair shops and to inventory from suppliers.
Moves parts over 50 lbs. using pallet jacks and Forklifts, as required.
Selects outside suppliers from pre-authorized list.
Coordinates and completes return authorization documentation forms for suppliers. Provides material shipping documentation to Stores.
Estimates repair costs for items that do not have a cost history and updates the general cost history.
Monitors shops withdrawal of Track by Asset to ensure part was required or timely repair and return is completed.
Provides inputs to establish in house standard repair costs.
Creates required documentation for Stores to supply BCRTC parts to outside suppliers for repair of parts.

Reconciles the availability and movement of parts and non-inventory tools between the maintenance tracking system, stores issues, inventory systems and other reports (e.g., core quantity Report).
Investigates discrepancies, if any.
Monitors and balances on order and on hand in repair quantities and ensures stores have inventory to meet vehicle maintenance requirements.

Expedites repairs, both in-house and with outside suppliers, when repairs are overdue or urgency of repair increases. Reviews zero quantity, nil stock alerts and various overdue reports for items that require attention.

Coordinates the parts and non-inventory tools warranty program:
Reviews all parts and non -inventory tools for possible warranties from the maintenance tracking system, tool asset file or other warranty documentation and records this date.
Controls all new vehicle work orders for warranty review and identification in the maintenance work order system.
Obtains return under warranty authorizations, negotiates return wher

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