Invoicing Coordinator

3 weeks ago

Abbotsford, Canada Silver Hills Bakery Full time

**POSITION**: Invoicing Coordinator (12 month contract) REPORTS TO: Accounting Manager (Lesley Vallat)

We are looking for an Invoicing Coordinator (Contract) to join our Finance team Our Invoicing Coordinator will work with various teams, including Finance, Warehouse, and Sales, to accurately enter orders, generate invoices, process EDI transactions, and assist with discrepancy management.
OPPORTUNITIES
You will play a key supporting role to the Accounting team Your main challenge is staying organized with orders, invoices, and customer inquiries as you must ensure there are no discrepancies, or at least they get solved in the correct manner. Also, there will be opportunities to learn new skills and help develop best practices to streamline some of our processes.

HERE IS WHO YOU ARE
DRIVE & MOTIVATION
- You are passionate about healthy living and values which align with Silver Hills
- You want to join a progressive family-owned company on a mission to build healthier communities
- You enjoy performing tasks that require a lot of organization, accuracy, and detail
- You are looking to build your career in Accounting/Finance fields

CHARACTER & ABILITIES
- You are organized and have a keen eye for detail
- You are a quick learner with a process-driven mind
- You demonstrate professionalism, great customer service, and confidentiality when dealing with various stakeholders
- You are deadline-oriented and can manage tasks without cracking under pressure

KNOWLEDGE & SKILLS
- You have excellent computer skills, including MS Office
- You work well with others to clarify details and ensure accurate and timely resolution to discrepancies

EXPERIENCE
- You have 1+ years of invoicing experience and/or related experience

NICE-TO-HAVE
- Experience with MS Great Plains

THINGS YOU WILL DO
- Create and match packing/shipping documents with orders
- Verify customer purchase orders and shipment details
- Generate sales invoices
- Process intercompany billings and credits
- Post Advance ship notices and sales invoices via EDI
- Investigate billing discrepancies and generate return, debit, and credit documents
- Communicate with internal stakeholders to gather information or verification for billing
- Maintain filing as required
- Preparation of ad hoc reports

OTHER
- May on occasion work at various times including weekends, as the job requires
- Valid DL

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