Junior Office Assistant

7 months ago


Kitchener, Canada XL TOOL INC. Full time

XL Tool Inc. is currently seeking a professional **Junior Office Assistant** to join our growing team.

XL Tool is a tool and die and custom machining facility that provides high-quality solutions to a diverse range of industries, including Automotive, Nuclear, and other sectors that require custom machining services. We pride ourselves on maintaining the highest standards in our industry as evidenced by our ISO 9001:2015 and N299.4 certifications. At XL Tool, we offer a collaborative and dynamic work environment where employees have the chance to learn new skills and expand their responsibilities beyond their job title. Our team of skilled staff and state-of-the-art machines and technologies provide a great learning environment for all employees. We believe in investing in our employees, which is why we offer competitive salaries and benefits packages. We believe in fostering a positive and supportive atmosphere that encourages our employees to bring their best selves to work each day and reach their full potential.

Day shift (Monday - Friday)

Approx. 6 hours per day

**XL offers**:

- Competitive wages
- Group RRSP with employer matching
- Health benefit package, including dental and vision coverage
- Climate controlled facility with modern equipment and technology
- Training and Development opportunities

**Your contributions to the team include**_**:_
- A/P duties
- Match invoices with packing slips and enter into ERP System
- Correspond with vendors regarding billing and payments
- Reconcile statements and payable records
- Maintain up to date payables systems and records
- Pay vendors and service providers
- A/R duties
- Prepare and send out customer invoices
- Follow up on outstanding payments and resolve billing errors
- Perform data entry tasks to update customer records
- Customer service by responding to inquires in a timely manner
- Collaborate with other departments to ensure accurate and efficient billing processes
- Greet visitors and direct them to appropriate staff
- Answer phone, distribute messages, transfer calls in a professional and timely manner
- Assist in day-to-day administrative tasks such as filing, daily mail and maintaining office supplies

**Position Requirement**:

- Knowledge of Microsoft Office (MS Outlook, Excel, Word)
- Accurate, quick, logical in data entry
- Excellent verbal and written communication skills
- Professional and positive approach in dealing with people
- Ability to multi-task and set priorities
- Ability to work independently and be a team player

XL Tool has been in business for over 30 years and we are centrally located in Kitchener, Ontario.

**Job Type**: Permanent

Pay: From $24.00 per hour

Expected hours: No less than 30 per week

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- RRSP match
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person



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