Administrator
3 days ago
**Position Summary**:
We are currently recruiting for an Administrator to join our Waste Services team in Fort McMurray, AB.
The Administrator is responsible for performing a broad range of service functions in support of efficient and effective facility operations. The key responsibility areas for this role involve office administration, operational support, customer service, account payable, project support, and continuous improvement. The Administrator is an essential part of the team and will be key in mentoring and modeling Secures common values and principles with clients and employees.
**Responsibilities**:
- Responsible for efficient day-to-day administrative support to the operational team
- Maintains appropriate files, documents, and reports
- Meet month end deadlines and ensure accurate reporting within operations
- Maintain up to date and accessible files
- Share pertinent information and correspondence with operations team
- Ensure office supplies are adequate; equipment is maintained, and office is organized
- Handle internal and external customer relations and inquiries in a prompt, accurate and professional manner
- Assist with day to day tracking of all field staff, equipment, consumables, subcontractors, and all related work tickets
- Project cost tracking
- Document Control throughout lifecycle of each project
- Ownership of Requisition, Purchase Order and Receiving process
- Liaising with vendors and external service providers
- Employee Expenses entry and travel arrangements
- Work order entries in the Operating System and creation of invoices
- Continually improve all business process
- Receiving and distributing all incoming couriers;
- Photocopy, file and scan, as needed
- Schedule organization, including travel, etc. as required
- Develop agendas, arrange meetings, record, and transcribe minutes, and maintain a record of outstanding action items
- Prepare meeting minutes
- Preparation of expense reports
- Collection and filing of all confidential and business information as required and ensure files are easily retrieved
- Other general administrative duties as required
**Qualifications**:
Technical
- Minimum 3 years of office admin experience in industry, or recent graduate from a post-secondary office admin program
- Previous administrative experience would be considered an asset.
- Excellent verbal and written communication skills required
- Must be self-motivated and able to function in a team environment
- Detail orientation for working with numbers and accuracy of information.
- Ability to deal with fluctuating volume of work.
Interpersonal
- Communication skills both verbal and written.
- Work well with team members and independently.
- Strong organizational skills.
- Detail orientation for working with numbers and accuracy information
- Ability to deal with fluctuating volume of work.
In addition to rewarding job opportunities, we offer an attractive employee package, including:
- Leading industry wages with competitive base salary, compensation programs
- Industry leading safety
- Comprehensive benefits package including:
- Employer paid benefits: health, dental & more
- Health Care Spending Account
- Employee Wellness Program
- Employee savings plans
- Career progression/internal mobility opportunities including off season rotational opportunities
- Community investment activities
- A competitive employee referral program
Stay connected to us:
- SECURE is an equal opportunity employer. Applicants are not assessed on the grounds of: race, age, disability, sexual discrimination, religion or belief.
**Qualifications**:
**Skills**:
**Preferred**
**Attention to Detail**
- Expert_
**Computer Skills**
- Expert_
**Multi-tasking**
- Expert_
**Organizational Skills**
- Expert_
**Strong Customer Services**
- Expert_
**Team Oriented**
- Expert_
**Work Accurately and Efficiently**
- Expert_
Behaviors
**Motivations
**Education
**Preferred**
- High School or better.
Experience
Licenses & Certifications
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