Benefits & Pension Specialist - Temporary

4 weeks ago

Hamilton, Canada Mohawk College Full time

**Benefits & Pension Specialist - Temporary Assignment (November 2023 - March 2025)**
**Status**:Temporary Assignment: November 2023 - March 2025

**Hours**:Monday to Friday; 35 hours/week

**Home Campus**: Fennell

**Pay Band**:9

**Rate of Pay**:$74,175 - $92,720

**Posting Date**:November 17th, 2023

**Closing Date**:November 23rd, 2023 at 7:00pm EST

We support and encourage the contributions of our diverse employees. We are committed to nurturing an equitable, diverse and inclusive (EDI) environment for everyone who learns and works at Mohawk College. We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators we believe it is important to act and show leadership in advancing the principles of equity, diversity and inclusion in our community.

Mohawk College is currently recruiting for our next

**Benefits and Pension Specialist**

***

**Responsibilities**:
The duties of this position will include, but are not limited to the following:
**HRIS Fulfilment/ Monitoring/ Reporting**
- ** **Reviews and enters contracts for errors/omitted information and provides guidance to HR colleagues/departments/management for completion.
- Inputs and maintains all Full-Time employee records within the College HRIS (Banner). This includes the entry of full time employee changes. Working within multiple overlapping deadlines, processes contracts, staffing action forms, ensuring that the HRIS is updated for all staff hires, transfers, leaves, temporary assignments, additional compensation, retirements, etc. and the necessary information is incorporated into Payroll.
- Generates and analyses regular audit reports to ensure accuracy of data, and takes corrective action, providing corrective direction to stakeholders at various levels within the College.
- Responsible for entering all exceptions on a database (spreadsheet developed and maintained by incumbent) around benefits, vacations and salaries that are against policy; and generating ad-hoc reports as needed.
- Responsible for the implementation of the salary-related portion of the collective agreements and administration terms and conditions of employment, including salary step progression and performance incentives.
- Calculates personal step increments for full-time and part-time employees based on compliance with the Collective Agreements and College Policies. Calculating and communicating PT and FT retro payments when required.
- Ensures accurate, appropriate, and timely information is forwarded to Finance, Payroll, Managers, and Professional Development concerning changes to an employee’s set up including compensation, pension and benefits.

**Benefit and Pension Administration**
- Provides expertise to HR colleagues and management, department managers and employees on all aspects of benefit and pension administration; vacation entitlements, and employee leaves
- Facilitates enrolment and provides information regarding the CAAT Pension Plan to all part time and full time staff.
- Explains benefit entitlements and pension plan criteria to eligible employees and assists them in completing necessary pension plan paperwork.
- Coordinates pension service purchase paperwork for leaves of absence (including strikes) as applicable
- Ensures all pension plan enrolments are completed in pension portal.
- Meet with employees regarding retirement and process required documentation
- Inputs, maintains and audits all employee records within the benefits administration system (Dayforce, CAAT Portal and with Sunlife), To mitigate potential risk and liability to the College.
- Processes all new hires, staff transfers, temporary assignments, layoffs, and terminations, ensuring all benefit related documentation is completed, processed and where required submitted in accordance with various plan contracts.
- Ensures accurate, appropriate and timely information is forwarded to Payroll concerning changes to an employee’s benefits, termination pay-outs, over-payments, vacation pay owing, sick leave gratuity etc.
- Communicates vacation payout, life insurance conversion and pension processes to terminating employees
- Responds to benefit inquiries from active employees and retirees.
- Communicates premium changes to employees, retirees and Payroll to ensure appropriate deductions/payments.
- Ensures all enrolment documentation meets legislative, plan and College Employer Council requirements to prevent potential liability for the College
- Keeps up to date regarding current developments, plan changes and legislation which may affect areas of responsibility.
- Manages enrolment and termination lifecycle process for all partial load employees. Ensures eligibility between contracts and advises on pension and benefit status. Due to the contractual nature of this group of employees their status with the College changes on a semester to semester basis which requires a higher level of complexity in terms of plan admin

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