Executive Assistant

2 months ago

Toronto, Canada Holland Bloorview Kids Rehabilitation Hospital Full time

Join us in building a world of possibility Holland Bloorview Kids Rehabilitation Hospital is Canada’s largest pediatric rehabilitation hospital. We are a top 40 Canadian research hospital that is fully affiliated with the University of Toronto, and we serve over 8,500 families annually.

Our vision is to support the most meaningful and healthy futures for all children, youth and families. Providing both inpatient and outpatient programs and services, Holland Bloorview is renowned for its expertise in partnering with clients and families to provide exceptional care and is the only organization to ever achieve 100 per cent in three successive quality surveys by Accreditation Canada.

Holland Bloorview has won numerous awards including Greater Toronto's Top Employers, Canada's Top Employers for Young People and Canada's Most Admired Corporate Cultures. We offer an inspiring, inclusive, innovative, and collaborative work environment with competitive compensation and benefit packages and programs that support ongoing learning and professional growth.

**The Position**

This Executive Assistant position supports the Senior Director, Ambulatory Care and their oversight of the Child Development and Participation & Inclusion Programs as well as the Operations Manager, Dental, Orthotics and Prosthetics They will also provide administrative support to the various leadership, staff and services under these programs.

**Key Responsibilities**
- Is knowledgeable about the organization and acts as an information resource
- Responds to confidential, complicated and routine inquiries using tact, sensitivity and advanced questioning and problem-solving skills
- Answers inquiries on behalf of the leadership and disseminates detailed information as instructed
- Is knowledgeable of legal requirements regarding the retention and release of information, and the archiving of information
- Liaises closely with the Ambulatory Care leadership and employees and other professional staff on behalf department leadership
- On behalf of the leadership, interacts with various external agencies and stakeholders, e.g. provincial, federal and international granting agencies, prospective donors, scientists/faculty/administrators from other hospitals/universities, industry leaders, administrative leaders at the University of Toronto and other academic partners
- Manages calendars, plans and schedules appointments and meetings, Outlook calendaring expertise is a necessary skill-set
- Collects, organizes, summarizes, edits and prepares complex reports, and correspondence
- Arranges meetings and conferences including; distribution of data (prepares agenda, distributes minutes etc.), booking rooms, refreshments, registration and travel arrangements
- Assists with budget and expenditure reporting and monitoring
- Responsible for composing and editing correspondence, communications, presentations and other documents
- Establishes office systems and routines and develops record keeping procedures; maintains office files, manuals and supplies and an accurate and easily accessible filing system - both paper and electronic based
- Conducts some survey and internet research and is able to assemble and analyze data to prepare reports and documents
- Coordinates project-based work and prepares reports
- Reviews operating practices and implements improvements where necessary
- Participates on committees as requested and/or voluntarily as appropriate
- Enters Team Payroll in Meditech
- Takes initiative and participates to contribute to the continualimprovement in quality improvement within the program and services, supports the maintenance of a safe and healthy work environment and advances a culture of client/patient safety and integrated care through work and daily practices
- Other duties as assigned

**Qualifications**
- Graduate of a college program or equivalent
- Minimum 5 years’ experience supporting senior healthcare leaders
- Seasoned administrative professional with enhanced calendar management expertise
- A well cultivated critical thinker:

- Raises vital questions and problems, formulating them clearly and precisely
- Gathers and assesses relevant information
- Thinks open-mindedly within alternative systems of thought
- Communicates effectively and takes initiative with others in figuring out solutions to complex problems
- Proactive with exceptional project coordination skills
- Strong organizational skills
- High level of attention to detail
- Works collaboratively within a team environment
- Significantly skilled with Microsoft Products: Excel, Word Power Point and Outlook able to:

- Generate Excel spreadsheets with advanced formatting and filtering options. Knowledge of advanced macros an asset
- Create Word documents with advanced formatting and layouts. Ability to use mail merge and track changes
- Produce impactful customized PowerPoint presentations
- Ability to coach others to use MS Office software programs an asset
- Use enhance

  • Executive Assistant

    1 month ago

    Toronto, Canada ROI ADS LLC Full time

    Job Title: Executive Personal Assistant Location: Toronto We are seeking a highly organized, proactive, and professional Executive Personal Assistant to provide comprehensive support to our executive team. As an Executive Personal Assistant, you will play a crucial role in managing day-to-day administrative tasks, ensuring the smooth functioning of the...

  • Executive Assistant

    2 days ago

    Toronto, Canada REDLAB Full time

    **Executive Assistant** **Description** The **Executive Assistant** is responsible for providing essential support and managing the day-to-day needs of the CEO and Executive Management team. The Executive Assistant ensures the success of the CEO and REDLAB by maintaining high levels of organization, time-management, tact and...

  • Executive Assistant

    1 month ago

    Toronto, Canada FF Systems Full time

    **Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...

  • Executive Assistant

    1 month ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Executive Assistant

    1 week ago

    Toronto, Canada Shiplake Properties Full time

    The Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...

  • Executive Assistant

    11 hours ago

    Toronto, Canada Cineflix Full time

    **The Company** Creating, producing, and distributing distinctive factual and scripted programming, the Cineflix Media group includes Cineflix Productions, Cineflix Rights, Cineflix Studios, Buccaneer Media, Connect3 Media, Husk Media, Shiny Screens Entertainment, and a hub of producers from the US, UK, and Canada with whom we share strategic partnerships...

  • Executive Assistant

    1 month ago

    Toronto, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACT TORONTOHave you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team....

  • Executive Assistant

    2 days ago

    Toronto, Canada York University Full time

    **Purpose**: York University's department of Athletics and Recreation is on a mission to transform the people we engage by leading the creation of a proud engaged campus. Dedicating ourselves to excellence. Investing in leaders and championing physical activity, sport and wellness. One Lion At A Time. Working within a fast paced, changing environment the...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada MADISON HOMES HOLDINGS Full time

    General Description: The Executive Assistant is responsible for performing a variety of administrative tasks and assisting the Vice President, High Rise and Vice President, Low Rise Communities. Primary Responsibilities: - Maintaining executives’ calendars, including adding events, rescheduling appointments, and providing daily briefings - Preparing and...

  • Executive Assistant

    1 week ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....

  • Executive Assistant

    6 days ago

    Toronto, Canada Element Fleet Management Full time

    Get started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...

  • Executive Assistant

    3 days ago

    Toronto, Canada Equinix Full time

    **Who are we?** Equinix is the world’s digital infrastructure company®, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale...

  • Executive Assistant

    1 month ago

    Toronto, Canada The Ontario Secondary School Teachers' Federation District 12 Toronto Full time

    **ONTARIO SECONDARY SCHOOL TEACHERS’ FEDERATION TORONTO** **1482 Bathurst Street, Suite 300, York, Ontario M5P 3H1** Job Posting for the position of **Executive Assistant** **OVERALL EXPECTATIONS** The OSSTF Toronto office is a professional environment serving members of three Bargaining Units - Occasional Teachers (supply teachers), Professional...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...