Administrative Assistant

2 weeks ago

Edmonton, Canada Bissell Centre Full time

**Company Description**:
Through the vision to eliminate poverty in our community and guided by a passionate concern for the dignity and well-being of each individual, Bissell Centre’s work is based on building relationships, hope and trust. Our mission is to work with others to empower people to move from poverty to cultural, social, and economic prosperity. We empower people to meet their own basic daily needs, participate in community and have sustainable livelihoods, secure housing, feel hope for the future and make plans for a prosperous life. By joining Bissell Centre, you will become part of a fast-paced and dedicated team that works together to realize our vision.

The purpose of this role is to provide administrative support to the manager, team lead, and support staff of the Workforce Development program. As an Administrative Assistant you will be responsible to ensure the timely and accurate entering of data into our various client-tracking databases, creating reports, ordering supplies, reviewing and submitting payroll information, amongst other organization and communication tasks. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude that can create a welcoming and inclusive environment for all staff and participants.

**This is a Fixed-Term, Full-time position until April 2024**

**What you bring to the role**:
**Duties and Responsibilities**
- Manage the database of the Workforce Development Program
- Monitor and ensure data accuracy, integrity, and security within the databases.
- Conduct regular data audits to identify and correct errors or inconsistencies.
- Create and edit reports that effectively meet the needs of the program.
- Maintain and monitor digital filing system.
- Handle sensitive information in a confidential manner
- Produce and distribute correspondence memos, letters, faxes, and forms.
- Carry out administrative duties such as filing, typing, copying, binding, laminating, scanning, etc.
- Implement clerical duties and administrative processes
- Maintain contact lists
- Order office supplies
- Prepare and monitor invoices.
- Coordinate office procedures
- Resolve administrative problems.

**Qualifications**:
**Knowledge, Skills and Abilities**
- Strong written and verbal communication and interpersonal skills
- Excellent time management with strong organizational and problem-solving skills
- Self-motivated and results oriented
- Proficiency with Microsoft Word, PowerPoint, Excel and Outlook

**Education and Experience**
- Post-secondary degree or diploma in a related area
- Experience with the Mobius client-tracking database is an asset
- Strong analytical and problem-solving skills
- Familiarity with issues of poverty, homelessness, and Edmonton’s urban core
- Familiarity with Indigenous culture and history is required

**Screening Requirements**
- Criminal Record Check
- Child Intervention Record Check
- Alberta Class 5 driver’s license and satisfactory driver’s abstract is an asset

**Training Requirements**
- Conflict into Calm Training
- First Aid / CPR
- Harm Reduction / Naloxone Administration
- Mobius training
- Indigenous Awareness Training

The above-noted training must be completed during the first three months of employment or as agreed upon by the supervisor.

**Job Types**: Full-time, Fixed term contract
Contract length: 10 months

**Salary**: From $21.50 per hour

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site childcare
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Day shift
- No weekends

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (required)

**Experience**:

- working in Addiction & Mental Health: 2 years (required)

Work Location: In person

  • Casual/part-time Receptionist

    2 days ago

    Edmonton, Canada Administrative Full time

    The main responsibilities of this role are: - Greet and account for residents - Able to provide assistance where possible to residents in carrying out day-to-day activities - Answer all in-coming calls, able to respond to general questions and call taxis - Assist with visitor health screenings at the door and taking temperatures prior to allowing visitors...

  • Administrative Assistant

    4 weeks ago

    Edmonton, Canada Flair Airlines Ltd. Full time

    **Are you ready to take your career to new heights?** **Job Title**:Administrative Assistant **Department**:Executive Office and Corporate Services **Location**: Edmonton, AB (YEG) **Work Arrangement**:The Administrative Assistant will be located at head office located at the Edmonton International Airport. Office hours are Monday to Friday, but hours...

  • Administrative Assistant

    7 days ago

    Edmonton, Canada Alberta Baptist Association Full time

    Administrative Assistant - Northgate Baptist Church, EdmontonWe are seeking for an individual with the skills and gifts to be a valued member of our team. This is a permanent position at 30 hours per week. Normal work schedule is Tuesday thru Friday. Salary range of 18.75 -20.75 based on experience and knowledge also included is a Health and Dental benefits...

  • Administrative Assistant

    3 days ago

    Edmonton, Canada Hybrid Infusions Full time

    **Why Join Hybrid Infusions?** Are you passionate, ambitious, and hardworking with great Administration and office support experience? Hybrid Infusions is seeking an Administrative Assistant to support day-to-day administration of facility operations. Hybrid Infusions is an equal opportunity employer, home of the premium cannabis brand Virtue Cannabis. Our...

  • Administrative Assistant

    4 weeks ago

    Edmonton, Canada Eiffel Construction Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Also, design and drawing software knowledge is an...

  • Administrative Assistant

    7 days ago

    Edmonton, Canada Paris Jewellers Full time

    **Job description** Since 1987, Paris Jewellers remains a Canadian story, grounded and real. From our beginning, we have been family-owned and operated, and from one generation to the next, have passed down an old-world work ethic, family values and an unwavering commitment to quality. We began as a single store; today we are 26, and remain dedicated to the...

  • Administrative Assistant

    4 days ago

    Edmonton, Canada Paris Jewellers Full time

    **Job description** Since 1987, Paris Jewellers remains a Canadian story, grounded and real. From our beginning, we have been family-owned and -operated, and from one generation to the next, have passed down an old-world work ethic, family values and an unwavering commitment to quality. We began as a single store; today we are 26, and remain dedicated to...

  • Administrative Assistant

    5 days ago

    Edmonton, Canada Associated Engineering Group of Companies Full time

    **Job Description**: We are searching for a talented **Administrative Assistant** to join our team in **Edmonton**. What you will be doing: - Coordinating and facilitating administrative systems and processes to allow teams to optimize work-delivery. - Preparing reports, contract documents, letters, and presentation slides in accordance with our...

  • Administrative Assistant

    3 days ago

    Edmonton, Canada West Edmonton Mall Full time

    The Administrative Assistant is responsible for providing efficient and effective administrative and operational support to the various food service outlets, kitchens, banquets, and food and beverage operations of Fantasyland Hotel. **Primary Responsibilities**: - Preparing, coordinating, and recording a variety of administrative service documentations and...

  • Administrative Assistant

    4 weeks ago

    Edmonton, Canada WCB Alberta Full time

    Careers - WCB Alberta Job Title: Administrative Assistant **Job Type**: Temporary Long Term (Fixed Term) / Job Location: Edmonton, Alberta Administrative Assistant Customer Service Support Edmonton, AB Temporary Long-Term, Full Time Position - Do you want to be a part of a team that helps injured people get better and get back to life?_ - Do you have...

  • Administrative Assistant

    7 days ago

    Edmonton, Canada EightSix Network Inc Full time

    Airswift is seeking an Administrative Assistant II to work with one of our clients in the oil and gas industry in Edmonton, AB on a 12-month contract.Main FunctionsProvides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences,...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada Independent Counselling Enterprises Full time

    **Job Title: Administrative Assistant - 18 Month Term Position** Independent Counselling Enterprises (ICE) is an organization providing residential and non-residential services to adults with disabilities. The Administrative Assistant (AA) provides administrative and professional support to the ICE Management team. **Duties & Responsibilities** - Office...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada Airswift Full time

    Airswift is seeking an Administrative Assistant II to work with one of our clients in the oil and gas industry in Edmonton, AB on a 12-month contract. Main Functions Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada Airswift Full time

    Airswift is seeking an Administrative Assistant II to work with one of our clients in the oil and gas industry in Edmonton, AB on a 12-month contract. Main Functions Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and...

  • Administrative Assistant

    4 weeks ago

    Edmonton, Canada Airswift Full time

    Airswift is seeking an Administrative Assistant II to work with one of our clients in the oil and gas industry in Edmonton, AB on a 12-month contract. Main Functions Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and...

  • Administrative Assistant

    4 weeks ago

    Edmonton, Canada Airswift Full time

    Airswift is seeking an Administrative Assistant II to work with one of our clients in the oil and gas industry in Edmonton, AB on a 12-month contract. Main Functions Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and...

  • Administrative Assistant

    4 weeks ago

    Edmonton, Canada MaKami College Full time

    Work in a purpose driven career with MaKami College, a provincially licensed college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta. MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada Airswift Full time

    Airswift is seeking an Administrative Assistant II to work with one of our clients in the oil and gas industry in Edmonton, AB on a 12-month contract.Main Functions Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and...

  • Administrative Assistant

    4 weeks ago

    Edmonton, Canada Hope 4 Life Full time

    **Hope 4 Life is a non profit agency providing supports to children with disabilities.** The administrative assistant will assist with the day -to-day operations of a small office by doing tasks such as filing, paperwork, answering phone calls, and preparing documents. **Responsibilities would include**: - Handling administrative requests and queries from...

  • Administrative Assistant

    4 weeks ago

    Edmonton, Canada MacEwan Staff Association Full time

    **Administrative Support 2** **MacEwan Staff Association **MSA **Category: Full-Time Term (12 months) **(35 hours per week) MacEwan Staff **Starting Salary: MSA Band B (Steps 1 - 5) $18.89 - $23.41 / hour **Association **Application Deadline: November 15, 2023** The MacEwan Staff Association is a dynamic and progressive labour union dedicated to promoting...