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Analyst (Academic Systems - Registrar) (Specific

4 months ago

Vanier, Canada Vanier College Full time

**Reference number**: PSP-23-24-3260

**Job Category (Job Alert)**: Education and Pedagogy

**Department**: Academic Sector

**Services**: Academic Systems - Registrar's

**Immediate Supervisor's Name**: Sylvie Tardif

**Position Status**: Full-time Specific Project

**Length of the contract**: Until June 30, 2025

**Work Location**: Vanier College

**Work Schedule**: Mon - Fri, 8:30 a.m. - 4:30 p.m. (35 hrs/week)

**External Posting Start Date**: 2024-02-01

**External Posting End Date and Time**: 2024-02-14 17:00

**Salary Scale**: $48,689 - $83,462

**Expected Start Date**: 2024-03-11

Vanier College is an English-language public college with more than 6000 daytime students from over 90 different nationalities. We have a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients. Vanier has approximately 1000 employees and offers a stimulating work environment and a beautiful green campus. Our dynamic faculty and staff enjoy numerous benefits including an employee assistance program, employee fitness programs, professional development, daycare, educational fee waivers as well as music concerts and other activities.

**Description**:

- More specifically, but not limited to, the Analyst will maximize delivery on the following:
- Support Dean in data analysis for: all program impact analyses, the development and updating of the strategic enrolment plan, the development of better projection tools for a more global orientation of the salary mass, financial planning and more accurate monitoring of both Day and Cont. Ed. sectors;
- Support Dean on Allocation: documenting processes with specific procedures to fulfill all legal obligations; revision of release process, timeline, and management; revision of annual allocation process, guiding principles, pedagogical priorities;
- Support Dean on Allocation and important communications: developing regular communications on allocation and institutional processes, and support to departments;
- Support Dean on the SPOC Reconciliation process of HR, Payroll and Workload Allocation: clear process with list of required reports and detailed information with timeline for its completion respecting MES deadlines;
- Support Dean on By-laws and policies revisions: relevant data collection, analysis (including risk evaluation) and recommendations;
- Oversee that operational processes and their procedures are updated for all sectors of Academic Systems Registrar: Admissions; Scheduling, Registration & Records; Academic Advising;
- Assess the current global information system tree of the 3 sectors of Academic Systems-Registrar and propose an integrated sustainable information system (including processes & procedures) and propose recommendations on its management and processes;
- In the context of change management, partner with organizational leadership from other areas of the academic and non-academic sectors (PSI, Learning Commons, TASC, ACCESS ) to propose/recommend new joint initiatives, evaluate proposals, and determine how they fit into the College’s capability roadmaps and priorities of Academic Systems-Registrar & Academic Advising;
- In the context of change management, partner with IT organizational leadership to propose/recommend the development of new in-house reports to optimize student monitoring in the academic sector;
- Develop process on progress and yearly reporting for continuous data collection following implementation;
- Facilitate the integration of new employees coming to Academic Systems - Registrar and Academic Advising by giving them a tour of Clara/Omnivox and providing necessary training in the different modules of Clara Pedagogy;
- Report and communicate on a regular basis the added value of new tools, processes and procedures;
- Maintain good communication at all levels of stakeholders and across the organizational functions;
- Make recommendations on all tasks and responsibilities described above.

Other related tasks which fall within the scope of the classification of this position may be assigned.
- Schedule: Monday - Friday, 8:30 a.m. - 4:30 p.m. (35 hours a week) with schedule flexibility when necessary.
- Contract: A.S.A.P. until June 30, 2025
- Classification: Analyste (Analyst)**Requirements**:

- Qualifications:
- Undergraduate degree in Management information systems, Economics, Finance, Education, Administration or any appropriate field of specialization.

Conditions related to the specific position:
- Experience facilitating the development and prioritization of business initiatives and projects, based on management objectives;
- CÉGEP Teaching experience and/or labour relations experience in the Education sector, an asset;
- Strong interpersonal, organizational, and communication competencies;
- Advanced knowledge of Microsoft Excel (to be tested);
- Advanced knowledge of Microsoft Word (to be tested);
- Strong English oral and written communic