Academic Advisor

**Reference number**: P-24-25-3435

**Job Category (Job Alert)**: Education and Pedagogy

**Department**: Academic Sector

**Services**: Academic Systems - Registrar's

**Immediate Supervisor's Name**: Karina Leonard

**Position Status**: Regular Full-time

**Length of the contract**: Permanent

**Work Location**: Vanier College

**Work Schedule**: T.B.D. - 35 hrs/week

**External Posting Start Date**: 2024-09-27

**External Posting End Date and Time**: 2024-10-03 17:00

**Salary Scale**: $53,054 - $90,950

**Expected Start Date**: 2024-10-21

Vanier College is an English-language public college with more than 6000 daytime students from over 90 different nationalities. We have a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients. Vanier has approximately 1000 employees and offers a stimulating work environment and a beautiful green campus. Our dynamic faculty and staff enjoy numerous benefits including an employee assistance program, employee fitness programs, professional development, daycare, educational fee waivers as well as music concerts and other activities.

**Description**:
More specifically, but not limited to, the Academic Advisor:
Following and tracking students:

- Analyzes student(s) records and other reports of student academic progress per session in order to provide information on problematic attendance, language training requirements;
- Takes the lead, and works with Pedagogical Counsellors on the adaptation and the development the early alert system for Continuing Education students;
- Informs students on the consequences of course deletes, withdrawals and other actions pertaining to courses;
- Receives program withdrawal requests, informs students on the consequences of withdrawals and other actions pertaining to course selection;
- Alerts administration and staff on students at risk of failing and mitigates problems related to course failures;
- Meets with students who are failing courses in AEC/ACS to see if they can continue their studies;
- Analyses students’ academic profiles for graduation;
- Analyses RAC validation interviews and substitutions;
- Inform students about program objectives and graduation requirements;
- Meet and follow up with students on IN requests and refer them to appropriate support services.

Academic development and success:

- Takes the lead on the implementation of an attendance and academic performance tracking system to provide early alerts to teachers, staff and administration on students at risk;
- Develops and delivers pertinent instruction and orientation activities (presentations, publications, events, web and electronic activities) leading to students’ academic development;
- Monitor the implementation and effectiveness of certain mechanisms related to the Institutional Policy on the Evaluation of Student Achievement policy (IPESA);
- Report to Pedagogical Counsellors and Management any observed issues and make recommendations that may improve the quality of programs (as per Program Management Policy - PMP).

Admission and recruitment:

- Analyses students’ academic records and dossiers for admission or program transfer, including status and French proficiency;
- Analyzes student(s) files for RAC processes including course substitutions (SU remark);
- Advises and informs students on their academic strategy, choice of programs and courses, French graduation requirements;
- Explains registration and admission processes, advises on registration and scheduling strategies and assists in the registration process;
- Monitor the implementation and effectiveness of certain mechanisms related to the Institutional Policy on the Evaluation of Student Achievement policy (IPESA);
- Alerts students of possible outcomes of their academic profile and suggests ways of rectifying adverse situations;
- Analyzes students’ academic profiles for graduation by confirming all criteria are respected;
- Develops, organizes, participates and/or leads activities fostering the students’ academic development and success;
- Prepares presentations, as required;
- Assists Admissions Officers/Communications Office with admissions advising and participates in recruitment activities.

Other related tasks which fall within the scope of the classification of this position may be assigned.

Schedule: 100% workload (35 hours per week), schedule to be determined.
Classification: Aide pédagogique (Academic Advisor)**Requirements**:

- Qualifications:

- Bachelor’s degree in an appropriate field of specialization, particularly Education, Guidance Counselling, Academic and Vocational Information or Psychology.

Conditions related to the specific position:

- Knowledge of the secondary and post-secondary educational systems, especially in Quebec;
- Excellent English oral and written skills (to be tested);
- Strong French oral and written skills (to be tested);
- Excellent interviewing