Document Controller

2 weeks ago

Montréal, Canada Lantic Inc. Full time

WHY JOIN LANTIC?
- It's simple: we strive to be a great company to partner with, work for and invest in, offering best-in-class portfolio of natural sweetener solutions.
- With over 130 years of experience, we have proven that we are committed to creating lasting brand connections and long-term business partnerships.
- We stand proud of our heritage, and as we grow, we are also committed to continuously improving to meet the evolving needs of consumers and customers in a dynamic industry.

WHAT'S IN IT FOR YOU?

**By joining the Lantic Team, you will**:

- Join a dynamic, inclusive, and passionate team.
- Enjoy a wide range of perks, including:

- Competitive compensation and comprehensive benefits package
- Employee share purchase plan
- Opportunities for career pathing and personal growth
- Wellness-focused flexible work environment to help you balance both work and like, and much more

**JOB SUMMARY**:
Lantic is currently recruiting for the contract position of Document Controller / Technical Administrator for the LEAP project at our Montreal refinery. Reporting to the Director, LEAP Project Management, the incumbent will be responsible for managing and monitoring documentation related to the project, while ensuring effective communication of updates with the rest of the team and the parties involved.

**Main responsibilities**:

- Maintain a document management system as determined in the project execution plan (Procore);
- Ensure that the project complies with document checks and file specifications;
- Transcribe the minutes and the measures to be taken, and carry out each one;
- Prepare the agenda and the documents for the weekly meetings, carry out the measures to be taken;
- Prepare document workflows;
- Governance and document status monitoring;
- Follow up with the project team to ensure there are no delays in submitting and reviewing documents;
- Provide weekly reports to the project manager on the progress of the document review and on the responses to RFIs (Request for Information);
- Keep a log for transmissions of documents, RFIs and any other exchange with contractors;
- Manage the SharePoint structure or the project directory as well as the list of documents;
- Assist the Project Manager and Construction Manager in organizing meetings and developing meeting minutes;
- Assist the Project Manager in validating project invoices; Maintain contractor performance log.

**Qualifications and experience**:

- Experience in construction coordination focused on civil, structural and architectural aspects as well as mechanics, electricity and plumbing, an asset;
- Knowledge of Procore software, an asset;
- Good understanding of the contractual conditions and financial aspects of a construction project;
- At least 1 to 3 years of experience in the construction field or an equivalent combination of technical training and experience;
- Engineering degree or technical degree in construction, building, civil engineering or architecture;
- Resourcefulness and ability to manage several priorities simultaneously;
- Good sense of initiative and ability to evolve in a fast-paced environment;
- Good spoken and written communication skills.

**BENEFITS OVERVIEW**:
Benefits packages may depend on geographic location, employee status and position.

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