Intergovernmental Affairs Clerk

4 weeks ago

Edmonton, Canada City of Edmonton Full time

**Job Number**:48951**

The Intergovernmental Affairs section of the Office of the City Manager is seeking a motivated and experienced administrative clerk to provide executive level support to the team.

As a Clerk, your main goal will be to assist the Intergovernmental Affairs team in daily operations of the office as well as be the first point of contact to other departments, City Manager’s, Councillors’ and Mayor’s Offices requiring intergovernmental advice. You will also be a main support to the team on any administrative tasks required.

With a focus on the City of Edmonton’s Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

- Draft, format, support preparation of various documents including but not limited to council reports, briefing notes, memos and correspondence
- Ensure adherence to corporate records management standards in terms of electronic filing systems, and FOIPP practices
- Support the team with process documentation, file management and organization, file conversions, agenda preparation and minute taking
- Work with administrative staff internally and at every level of government to respond to inquiries, schedule meetings and support event planning
- Manage Council motions and corporate correspondence assigned to Intergovernmental Affairs and ensure these are tracked, actioned and addressed in POSSE
- Assist with the budget process and monthly budget reporting, as well as data entry, reviewing and processing corporate credit card transactions, invoices and billings
- Other related duties as assigned

**Qualifications**:

- Successful completion of Grade 12 or a related administrative or business certificate from an approved business school/college
- A minimum of 2 years experience in providing clerical support to a team of professionals, specifically including formatting documents, maintaining records, taking meeting minutes, and general office practices; demonstrated experience of senior level/executive support is an asset
- Experience working with confidential material in a discreet and professional way
- Experience managing executive calendars and travel arrangements
- High attention to detail and proven ability to manage multiple ongoing activities
- Exceptional organizational and time management skills required, including ability to prioritize and schedule work
- Strong communication, customer service, and decision making skills
- Proven ability to build and maintain strong relationships with corporate departments, business partners and customers; commitment to the team, office, and willingness to go the extra mile; ability to work independently and within the team
- Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
- Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
- Applicants may be tested

**_ 1 permanent full-time position_**

**Hours of Work**: 33.75 hours per week, Monday - Friday
The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

**Salary**: $23.664 - $29.385 (Hourly)

**Talent Acquisition Consultant**: PL/MZ

**Classification Title**: Word/Data Processing Clerk II

**Posting Date**: Feb 16, 2024

**Closing Date**: Mar 1, 2024 11:59:00 PM (MST)

**Number of Openings (up to)**: 1 - Permanent Full-time

**Union**: CSU 52

**Department**: Fleet and Facility Services

**Work Location(s)**: 11th Floor Edmonton Tower, 10111 104 Avenue Edmonton T5J 0J4

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