Procurement & Logistics Coordinator

3 weeks ago

Vancouver, Canada Bridgemans Services Full time

**The Company**

Bridgemans Services Group (BSG) is a global provider of workforce floatels and marine services. BSG customizes services to the exact needs and locations of clients, ensuring solutions meet precise specifications, including logistics, crew transfers, housekeeping, catering, and the fulfillment of all HSE requirements.

**The Opportunity**

The Procurement & Logistics Coordinator is responsible for managing and coordinating various aspects of the procurement process and logistics operations. The primary role is to ensure a timely and efficient flow of goods and materials through the supply chain for all projects.

**Key Responsibilities**

Reporting to the Design Manager, responsibilities and essential job functions include, but are not limited to, the following:

- Identify procurement needs, including goods, materials, and services required for project operations.
- Source and evaluate potential suppliers, negotiate contracts, and establish pricing agreements.
- Monitor inventory levels, reorder points, and lead times to ensure sufficient stock availability.
- Coordinate with suppliers to ensure timely delivery of goods and resolve any supply chain disruptions.
- Maintain procurement records, including purchase orders, invoices, and contracts.
- Coordinate shipping logistics, including transportation, warehousing, and distribution activities.
- Arrange and monitor the shipment of goods, ensuring compliance with regulations and delivery schedules.
- Collaborate with freight forwarders, carriers, and customs brokers to facilitate international shipments.
- Track and trace shipments, update stakeholders on the shipment status, and address any delays or issues.
- Manage documentation related to shipping, including bills of lading, customs documentation, and import/export requirements.
- Monitor and maintain inventory levels, conducting regular stock checks and reconciliations.
- Optimize inventory control processes to minimize stockouts and excess inventory.
- Coordinate with internal teams to forecast demand and ensure inventory availability.
- Implement strategies to improve inventory accuracy, efficiency, and cost-effectiveness.
- Build and maintain strong relationships with suppliers, ensuring effective communication and collaboration.
- Evaluate supplier performance, including quality, delivery, and service levels.
- Identify opportunities for supplier consolidation, cost savings, and process improvements.
- Conduct periodic supplier evaluations and negotiate supplier contracts and agreements.
- Ensure compliance with relevant regulations, including customs, trade, and shipping requirements.
- Maintain accurate records and documentation for auditing and reporting purposes.
- Stay updated on industry regulations, trends, and best practices related to procurement and logistics.
- Liaise with internal stakeholders, such as purchasing, operations, and finance teams.
- Collaborate with cross-functional teams to optimize supply chain efficiency and resolve issues.
- Communicate with external partners, including suppliers, carriers, and customs authorities.
- As needed, provide administrative or general office support.
- Handle incoming calls, assist walk-in guests, handle all incoming mail and fax, and manage incoming and outgoing courier services.
- Manage and maintain overall cleanliness and tidiness of office areas, including ordering office stationery and supplies.

**Qualifications**
- A bachelor's degree in logistics, supply chain management, business administration, or a related field
- 2-3 years’ experience in procurement, logistics, or supply chain management is required. Experience in the marine industry is an asset.
- Variation of work experience and education will be considered.
- Experience in coordinating international shipments, working with freight forwarders, and dealing with customs regulations.
- Familiarity with shipping documentation, such as bills of lading, customs forms, and import/export requirements.
- Solid understanding of procurement processes, logistics operations, and supply chain management principles.
- Proficiency in using relevant software and systems for procurement and logistics, such as inventory management software, transportation management systems, or enterprise resource planning (ERP) systems.
- Strong analytical and problem-solving skills to identify and resolve logístical challenges.
- Excellent organizational and time management abilities to handle multiple tasks and meet deadlines.
- Effective communication skills for collaborating with suppliers, carriers, internal teams, and other stakeholders.
- Attention to detail and accuracy in managing documentation and records.
- Knowledge of international trade regulations, customs compliance, and marine industry practices.
- Proficiency in using Microsoft Office
- Familiarity with logistics and procurement KPIs (Key Performance Indicators) and the ability to analyze and interpret data for performance mon

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