Staffing & Scheduling Clerk - Regular, Part Time

5 months ago


Kingston, Canada Kingston Health Sciences Centre Full time

Under the direction of the Advisor, Scheduling and Time; the Staffing/Scheduling Clerk can be assigned to one of two functional areas: Staffing & Scheduling.

Within this role the employee is accountable for contributing to the delivery of the KHSC strategy. As an employee, one must demonstrate an awareness of and be responsible for actively promoting and supporting patient and family centered engagement and care in all we do.

**DUTIES & RESPONSIBILITIES INCLUDE**:
- Allocates and reassigned scheduled employees and calls in additional employees as needed in accordance with the relevant collective agreements (ONA, CUPE, OPSEU, Non-Union).-
- Enters employee coding and schedule changes into the automated scheduling system in a timely manner as close to “real time” as possible. Updates work sheets and spreadsheets as required.-
- Receives staffing and scheduling requests from department Managers or leads to meet operational needs based on the collective agreement or terms of employment, while taking into consideration correct employee classifications and staff skill set. Makes recommendations to the Specialist regarding balancing of the scheduled employees to meet budgeted baseline plans of the department.-
- Ensures that employee files, assignments and profiles in automated scheduling system are up to date and accurate at all times.-
- Acts as a resource for other users of the automated scheduling system, staffing/ scheduling practices and departmental processes and procedures.-
- Informs the department Manager or delegate when unable to secure adequate staff or when there is surplus staff and ensures that the Advisor or delegate is aware of the status of departmental staffing and scheduled levels.-
- Maintains staffing/ scheduling statistics and generates reports as required.-
- Creation, revision and maintenance of work assignments in the automated scheduling system. This includes employees and cost centres.**BASIC QUALIFICATIONS**:
- Office Administration Certificate (one year) or equivalent combination of education and experience required.-
- Two years clerical experience including a minimum of six months experience in staff scheduling within the last 5 years.-
- Ability to work in a Windows environment.-
- Ability to perform in a high paced, high demand role.-
- Excellent interpersonal skills with demonstrated ability to multitask and communicate effectively and courteously at all times.-
- Familiarity with computer scheduling systems (excluding excel).-
- Ability to appropriately handle sensitive and confidential information concerning staff and patients.-
- Evidence of good organizational skills with the ability to work under peak pressure and time constraints is essential.-
- Attention to detail with a high level of accuracy.-
- Proven ability to attend work regularly.-
- Satisfactory Criminal Record Check required.**PHYSICAL REQUIREMENTS**:
The applicant must be able to meet the physical requirements of the position.
- We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices._
- If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team._


  • Produce Clerk

    3 weeks ago


    Kingston, Ontario, Canada Metro Full time

    Position Title: Produce Clerk - Part TimeAt Metro, we're committed to providing an inclusive work environment that reflects the communities we serve. We're seeking a Produce Clerk - Part Time to join our team in Kingston.The Produce Clerk - Part Time will be responsible for assisting customers, stocking merchandise, and creating displays in the produce...

  • Grocery Clerk

    5 months ago


    Kingston, Canada Metro Inc. Full time

    Position Title: Grocery Clerk - Part Time Position Type: Permanent Requisition ID: 34585 Banner: Metro Employment Type: Part-Time Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with our customers! Our G**rocery** team is fundamental to Metro’s overall success with a...

  • Produce Clerk

    5 months ago


    Kingston, Canada Metro Inc. Full time

    Position Title: Produce Clerk - Part Time Position Type: Permanent Requisition ID: 37944 Banner: Food Basics Employment Type: Part-Time **Location: 770 Gardiners Road, Kingston** **Shifts: DAYS, EVENINGS, WEEKDENDS** Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with...

  • Grocery Clerk

    5 months ago


    Kingston, Canada Metro Inc. Full time

    Position Title: Grocery Clerk - Part Time Position Type: Permanent Requisition ID: 37943 Banner: Food Basics Employment Type: Part-Time **Location: 770 Gardiners Road, Kingston** **Shifts: DAYS, EVENINGS, WEEKENDS** Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with...

  • Meat Clerk

    5 months ago


    Kingston, Canada Metro Inc. Full time

    Position Title: Meat Clerk - Part Time Position Type: Permanent Requisition ID: 37945 Banner: Food Basics Employment Type: Part-Time **Location: 770 Gardiners Road, Kingston** **Shifts: DAYS, EVENINGS, WEEKENDS** Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with our...

  • Scheduling Clerk

    5 months ago


    Kingston, Canada Tozer Heating & Air Full time

    **About us** Tozer Heating & Air is a small business in Kingston, ON K7M 4W9. We are professional, collaborative, customer-centric, and our goal is to provide excellent service and installations for our clients.. Our work environment includes: - Modern office setting - Casual work attire - Relaxed atmosphere **Job Summary**: This position is full-time,...


  • Kingston, Ontario, Canada Extendicare Canada Inc. Full time

    Job SummaryAs a Scheduling Attendance Coordinator, you will play a crucial role in ensuring the smooth operation of our facility's staffing schedules. You will be responsible for actively assigning employees work schedules and maintaining staffing schedules for all departments using the Workday Scheduling System.Key ResponsibilitiesManage all vacant...


  • Kingston, Ontario, Canada Extendicare Canada Inc. Full time

    Job SummaryAs a Scheduling Attendance Coordinator, you will play a crucial role in ensuring the smooth operation of our facility's staffing schedules. You will be responsible for actively assigning employees work schedules and maintaining staffing schedules for all departments using the Workday Scheduling System.Key ResponsibilitiesManage all vacant...

  • Front End Clerk

    5 months ago


    Kingston, Canada Metro Inc. Full time

    Position Title: Front End Clerk - Part Time Position Type: Permanent Requisition ID: 37942 Banner: Food Basics Employment Type: Part-Time Location**:770 Gardiners Road, Kingston** Shifts**:DAYS, EVENINGS, WEEKENDS** Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with...

  • Staffing Coordinator

    2 weeks ago


    Kingston, Canada Extendicare Canada Inc. Full time

    Key Responsibilities:As a Staffing Coordinator, you will be responsible for actively assigning employees to work schedules and maintaining staffing schedules for all departments at the home/facility using the Workday Scheduling System.You will manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs, and...


  • Kingston, Canada Extendicare Full time

    Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System. Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination by reaching out to employees and staffing agencies and Utilizes Call Multiplier (open...

  • Law Clerk

    5 months ago


    Kingston, Canada THE EMPIRE LIFE INS. CO Full time

    **Law Clerk** **Why you’ll love this role**: - E-L Financial Corporation Limited is looking to hire a detail oriented, flexible and adaptive Law Clerk who enjoys taking initiative and has excellent communication skills, with a Corporate Law Clerk background and education, this position could be for you! As a Law Clerk, reporting to the General Counsel,...


  • Kingston, Ontario, Canada tomato e-commerce Inc Full time

    Job Title: Scheduling ClerkTomato e-commerce Inc is seeking a highly organized and detail-oriented Scheduling Clerk to join our team. As a Scheduling Clerk, you will be responsible for coordinating the movement of supplies and materials between departments, tracking and completing work orders, and performing routine clerical duties.Key...


  • Kingston, Ontario, Canada tomato e-commerce Inc Full time

    Job Title: Scheduling ClerkTomato e-commerce Inc is seeking a highly organized and detail-oriented Scheduling Clerk to join our team. As a Scheduling Clerk, you will be responsible for coordinating the movement of supplies and materials between departments, tracking and completing work orders, and performing routine clerical duties.Key...


  • Kingston, Ontario, Canada tomato e-commerce Inc Full time

    Scheduling Clerk Job DescriptionWe are seeking a highly organized and detail-oriented Scheduling Clerk to join our team at Tomato E-commerce Inc. As a Scheduling Clerk, you will play a crucial role in ensuring the smooth operation of our warehouse and production units.Key Responsibilities:Order Management: Compile and track orders received from customers,...


  • Kingston, Ontario, Canada tomato e-commerce Inc Full time

    Scheduling Clerk Job DescriptionWe are seeking a highly organized and detail-oriented Scheduling Clerk to join our team at Tomato E-commerce Inc. As a Scheduling Clerk, you will play a crucial role in ensuring the smooth operation of our warehouse and production units.Key Responsibilities:Order Management: Compile and track orders received from customers,...


  • Kingston, Ontario, Canada tomato e-commerce Inc Full time

    Job Title: Scheduling ClerkTomato e-commerce Inc is seeking a highly organized and detail-oriented Scheduling Clerk to join our team. As a Scheduling Clerk, you will be responsible for coordinating the movement of supplies and materials between departments, tracking and completing work orders, and performing routine clerical duties.Key...


  • Kingston, Ontario, Canada tomato e-commerce Inc Full time

    Job Title: Scheduling ClerkTomato e-commerce Inc is seeking a highly organized and detail-oriented Scheduling Clerk to join our team. As a Scheduling Clerk, you will be responsible for coordinating the movement of supplies and materials between departments, tracking and completing work orders, and performing routine clerical duties.Key...

  • Payroll Clerk

    2 months ago


    Kingston, Canada Kingston Police Full time

    **Position Summary** Reporting to the Director of Finance, the Payroll Clerk accurately collects, tracks, maintains and processes payroll and attendance data, including overtime, sick time, WSIB absences, reclassification schedules, seniority pay, and service pay. This includes preparing bi-weekly payrolls within strict timelines and ensuring all payrolls...

  • Package Handler

    3 weeks ago


    Kingston, Ontario, Canada Equation Staffing Solutions Full time

    Flexible Part-Time Opportunity **Job Summary:** We are seeking a reliable and detail-oriented individual to join our team as a Mail Sorter. As a Mail Sorter, you will be responsible for sorting and processing mail and packages in a fast-paced environment. **Responsibilities:** * Sort and process mail and packages according to location and code * Lift and...