Scheduler
4 weeks ago
**Job Type**: Permanent
**Hours of work**: 35 hours / WK
**Salary Range**: $44,714 to $56,389 annually
**Posting Date**: May 5, 2023
**Closing Date**: May 19, 2023
Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture, and tourism. Located at Exhibition Place is the award-winning Enercare Centre, Canada’s largest exhibition and convention centre which is now LEED Platinum certified, and Beanfield Centre conference venue which is LEED Silver certified. Since 2004, Exhibition Place has undertaken an environmental stewardship initiative, entitled GREENSmart; which includes the promotion of sustainable development, environmental initiatives, and leading edge green technologies and practices across the site. Our environmental initiatives have resulted in award winning recognition across North America, such as the Platinum Waste Minimization Award from the Recycling Council of Canada, and have established Exhibition Place as a world leader in energy-efficient technologies.
Our compensation package offers a competitive salary and pay-for-performance incentives. In addition, our total rewards program includes participation in OMERS - defined benefit pension plan, 100% employer paid health & dental plan, long term & short-term disability coverage, professional development opportunities, and tuition reimbursement.
**Primary Duties**
Reporting to the Facility Services Manager the Scheduler is responsible for the daily scheduling of large numbers of unionized operational Facility Services staff across multiple scheduling patterns, locations and shifts and collecting and reporting on data, as required; utilizing effectively the computerized scheduling software/ADP Workforce Now) and other computer aided systems.
**Major Responsibilities**
- Responsible for developing the schedule for housekeeping and labour according to the terms of collective agreement using a specialized computerized scheduling and computer aided system
- Monitor daily attainment of unionized employees and report to manager
- Submit to management biweekly event schedules and tenant maintenance schedules in a timely manner.
- Review and audit accuracy of hourly timecards weekly, follow up with payroll, finance, Facility Coordinators and Forepersons on resolving discrepancies and approvals
- Optimally schedule jobs in line with the terms of collective and employee’s skills & abilities
- Works closely with employees to resolve scheduling accommodations
- Responsible for providing reports to department manager and tracking staff attendance and vacations
- Responsible for submitting employee change forms to activate new hires, rehires, terminations, pay adjustments, transfers, etc.
- Input and verify housekeeping & labour are accurate in the ADP Time & Attendance system weekly.
- Review and ensure paycodes in the payroll system are accurate
- Point of contact with Tenant Coordinator and Tenants to ensure housekeeping requirements are fulfilled
- Review and continuously update schedules to satisfy staff changes based on unavailability, no-shows or sick calls
- Assist Facility Manager to ensure efficiencies within the master schedule for labour and housekeeping activities
- Provide feedback for labour balances in order to assist in the control of the housekeeping and labour budgets
- Provide information related to staffing levels to Facility Services Manager for recruiting purposes
- Perform other duties as assigned
**Required Qualifications**
- Certified planner or scheduler with a bachelor’s degree or technical diploma/certification
- Excellent hands-on understanding of scheduling techniques/methods.
- Familiarity with collective agreements, legislation, policies and procedures.
- Knowledge and demonstrated ability in corporate core competencies including customer focus, verbal & written communication, collaboration and personal ownership.
- Extensive knowledge of payroll software and attendance modules, costing and scheduling modules is an asset
- Ability to work days, evenings and weekends, including holidays, as required to support operational requirements.
- Progressive experience in performing clerical duties.
**Diversity, **Equity, and Inclusion**:
Exhibition Place is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.
**Accommodation**:
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
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