Project Administrator

1 month ago

Vancouver, Canada Peak Construction Ltd. Full time

**Job Summary**
The Project Administrator (Document Control) plays a crucial role on the team by ensuring that all documents are organized and easily accessible. They are responsible for receiving, reviewing, managing, storing and properly distributing project documentation. They provide professional service and must be organized, detail oriented and consistent. They may use construction management software programs in addition to internal structures, standards and templates. Effective communication and time management are important skills.

**Duties**
- Checking documents for accuracy and compliance and reporting and inconsistencies.
- Controlling the flow of documents
- Upload/download Drawing Sets/Specifications and Site Instructions.
- Ensure project drawings are uploaded to Procore/Fieldwire and all documents are saved in Peak’s Sharepoint Folder. Update Master, Current and Tender drawing lists.
- Work in multiple data management and documentation systems: Procore/Fieldwire/Sharepoint experience required.
- Distribute drawings and Site Instructions to Trade Contractors using the distribution workflow in Procore and project distribution process.
- Receive and distribute Site Reviews.
- Track completion of Action Items noted in Site Reviews
- Ensure internal project folders are current and consistent and file naming conventions are being followed and update as needed.
- Maintain and update contact and distribution lists for the project.
- Distribute and process incoming and outgoing mail/couriers/deliveries.
- Ensure spreadsheets and other tracking documents are kept up to date.
- Assisting team members with accessing documents through the document management system.
- Create Change Events and Organize Change Order Requests.
- Ensure Contract Documents are properly saved and organized
- Perform other related duties as required.

**Skills**

Demonstrated proficiency in the Microsoft Office Suite (Outlook, Excel, Word and Sharepoint).
- Experience in Procore, Fieldwire, or other document control software.
- Strong verbal and written communication skills.
- Strong organizational skills, with the ability to prioritize effectively.

Pay: $55,000.00-$65,000.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

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